Equipment and Facilities Asset Coordinator

Underwater Mechanix UMX; Jacksonville (FL); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

9 paid holidays

Vacation, Sick and Bereavement pay

PPE provided: Boots, Vest, Hard Hat,Gl

Premium: 75% employer health premiums

Job summary

Underwater Mechanix UMX is seeking an Equipment and Facilities Asset Coordinator to track locations, repair status, and readiness while coordinating shop and facility maintenance. You will manage asset records, schedule repairs, and communicate equipment availability to Operations Management.

The role emphasizes strong organization, computer and communication skills, attention to detail, and the ability to prioritize maintenance needs to support safe, efficient operations.

Qualifications

• Minimum three years of experience in equipment coordination, maintenance planning, fleet management, or construction logistics.
• Proficiency in Microsoft Office Suite, particularly Excel, and accurate asset and cost tracking.
• Ability to plan equipment needs, maintain three-week look-ahead schedules, and coordinate mobilizations.
• Working knowledge of equipment maintenance, repair scheduling, and facility service coordination.
• Strong organizational, communication, and follow-through skills, with the ability to manage competing priorities.
• Experience with heavy equipment, trucks, vessels, and barges preferred.
• Valid drivers license, ability to obtain and maintain required federal installation access credentials.
• High school diploma or equivalent and a valid driver’s license.

Responsibilities

• Equipment and Job Readiness: Coordinate equipment inspections, servicing, and repairs to ensure assets are ready for scheduled project needs.
• Asset Tracking and Allocation: Maintain accurate records of equipment locations, assignments, availability, and condition; coordinate allocation with Operations and Project Managers.
• Repair and Maintenance Coordination: Track repair needs, schedule preventive maintenance, coordinate service vendors, and verify completion before returning equipment to service.
• Mobilization and Logistics: Assist with equipment loadouts, transportation, deliveries, and returns; verify required equipment and supporting documentation are accounted for.
• Shop and Asset Organization: Coordinate the organization, storage, upkeep, and inventory of shop equipment, vessels, barges, trucks, tools, and related assets.
• Facilities Maintenance: Coordinate shop and facility repairs, routine maintenance, and vendor services; track outstanding issues through completion.
• Cost and Budget Tracking: Maintain repair histories, estimates, invoices, and maintenance costs to support budgeting and equipment repair or replacement decisions.
• Planning and Look-Ahead: Maintain equipment and maintenance look-ahead schedules, identify upcoming needs, and communicate shortages or delays before they affect projects.
• Records and Reporting: Use Microsoft Office Suite, particularly Excel, to maintain asset trackers, maintenance schedules, cost reports, and readiness updates.
• Communication and Follow-Through: Communicate clearly with field personnel, management, vendors, and transportation providers to resolve equipment and facility needs promptly.

Skills

Asset tracking

Maintenance planning

Scheduling

Communication

Organizational skills

Microsoft Office

Excel

Problem-solving

Attention to detail

Safety compliance

Education

High school diploma or equivalent

Tools

Excel

MS Office

Asset management software

Project management tools

Job description

Position Summary

As the Equipment and Facilities Asset Coordinator at UMX, you will track equipment locations, repair status, and operational readiness while coordinating shop and facility maintenance needs. This role maintains accurate asset records, schedules repairs and preventive maintenance, coordinates service vendors, and communicates equipment availability to Operations Management. The ideal candidate will demonstrate strong organizational, computer, and communication skills, attention to detail, and the ability to prioritize maintenance needs to support safe, efficient operations.

Essential Duties and Responsibilities

• Equipment and Job Readiness: Coordinate equipment inspections, servicing, and repairs to ensure assets are ready for scheduled project needs.
• Asset Tracking and Allocation: Maintain accurate records of equipment locations, assignments, availability, and condition; coordinate allocation with Operations and Project Managers.
• Repair and Maintenance Coordination: Track repair needs, schedule preventive maintenance, coordinate service vendors, and verify completion before returning equipment to service.
• Mobilization and Logistics: Assist with equipment loadouts, transportation, deliveries, and returns; verify required equipment and supporting documentation are accounted for.
• Shop and Asset Organization: Coordinate the organization, storage, upkeep, and inventory of shop equipment, vessels, barges, trucks, tools, and related assets.
• Facilities Maintenance: Coordinate shop and facility repairs, routine maintenance, and vendor services; track outstanding issues through completion.
• Cost and Budget Tracking: Maintain repair histories, estimates, invoices, and maintenance costs to support budgeting and equipment repair or replacement decisions.
• Planning and Look-Ahead: Maintain equipment and maintenance look-ahead schedules, identify upcoming needs, and communicate shortages or delays before they affect projects.
• Records and Reporting: Use Microsoft Office Suite, particularly Excel, to maintain asset trackers, maintenance schedules, cost reports, and readiness updates.
• Communication and Follow-Through: Communicate clearly with field personnel, management, vendors, and transportation providers to resolve equipment and facility needs promptly.

Qualifications

• Minimum three years of experience in equipment coordination, maintenance planning, fleet management, or construction logistics.
• Proficiency in Microsoft Office Suite, particularly Excel, and accurate asset and cost tracking.
• Ability to plan equipment needs, maintain three-week look-ahead schedules, and coordinate mobilizations.
• Working knowledge of equipment maintenance, repair scheduling, and facility service coordination.
• Strong organizational, communication, and follow-through skills, with the ability to manage competing priorities.
• Experience with heavy equipment, trucks, vessels, and barges preferred.
• Valid drivers license, ability to obtain and maintain required federal installation access credentials.
• High school diploma or equivalent and a valid driver’s license.

Physical Demands and Work Environment:

• Frequent walking, standing, climbing, balancing, stooping, kneeling, crouching, or crawling.
• Regular use of hands and arms, with the ability to lift and move up to 50 pounds.
• The work environment will require adherence to safety protocols and the use of personal protective equipment.

What We Offer:

• 9 paid holidays
• Vacation, Sick and Bereavement pay
• PPE as required: Work Boots, Safety Vest, Hard Hat, Safety Glasses, PFD, etc.
• Employer pays 75% of premium payments, Available after 60 days of employment.
  • Medical
  • Dental
  • Vision
• 401k + match up to 3%
• $25,000 Life Insurance
• Short Term/Long Term Disability
• Employee Assistance Program
• Career Development Opportunities

Equal Employment Opportunity

Underwater Mechanix Services (UMX) is an Equal Opportunity Employer. We are committed to creating a workplace where all individuals are treated with dignity and respect.

Note:

This job description is intended to provide a general overview of the position. Duties, responsibilities, and physical requirements may evolve over time. Reasonable accommodations will be made for individuals with disabilities to perform the essential functions of this role.