Arts Education Programs Coordinator

Pilobolus; Washington (CT); On-site; USD 23,000 - 32,000; Part time

Job summary

Pilobolus seeks an Education Administrator to support the growth and daily operations of Pilobolus’s education and community engagement programs. The role partners with the Education Director to organize, document, and grow programs at the intersection of arts education, movement, and collaboration.

The ideal candidate is highly organized, detail-oriented, warm, and flexible, with strong administrative skills and some experience in education, dance, or youth development.

Qualifications

• Experience in arts administration, education administration, nonprofit programming, community arts, dance education, youth development, or related field.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to lead project workflows while managing multiple projects, deadlines, and relationships.

Responsibilities

• Coordinating schedules, calendars, meetings, teaching artist assignments, program timelines, and partner communications.
• Preparing and organizing program materials, including waivers, rosters, schedules, surveys, study guides, lesson materials, and partner-facing documents.
• Maintaining clear records for education programs, including contracts, attendance, participant information, teaching artist paperwork, and program notes.
• Supporting logistics for programs, including transportation, space needs, materials, and daily schedules.
• Communicating with schools, presenters, community partners, teaching artists, and internal staff to ensure programs are well organized and clearly supported.
• Assisting with Teaching Artist communication, onboarding, training logistics, scheduling, and follow-up.
• Helping document programs through notes, participant feedback, teaching artist reflections, testimonials, photos, and written summaries.
• Supporting the collection and organization of program data for grant reports, board reports, donor updates, marketing materials, and internal evaluation.
• Researching potential partner organizations, including schools, community agencies, senior centers, colleges, cultural institutions, and health or wellness organizations.
• Supporting Pilobolus’s development, marketing, touring, finance, and artistic teams as needed.
• When qualified and appropriate, assisting in workshops, classes, or community programs as a support teacher, movement facilitator, or program aide

Skills

Arts administration

Education administration

Nonprofit programming

Organization

Communication

Google Workspace

Tools

Google Sheets

Job description

Pilobolus seeks an Education Administrator to support the growth and daily operations of Pilobolus’s education and community engagement programs. The role partners with the Education Director to organize, document, and grow programs at the intersection of arts education, movement, and collaboration.

The ideal candidate is highly organized, detail-oriented, warm, and flexible, with strong administrative skills and some experience in education, dance, or youth development.