Arts Campus Events & Operations Lead

Big Car Collaborative; Indianapolis (IN); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Paid time off 15 days

9 national holidays recognized by Big 

Health coverage

Phone stipend

Performance reviews with raises/bonuse

Job summary

Big Car Collaborative | Contemporary Art Museum of Indianapolis (CAMi) is seeking an Events and Operations Manager to lead venue rentals, support visiting artists, tenant studios, and storefront tenants, and help coordinate cultural events across the CAMi campus.

You will manage day-to-day operations, collaborate with artists, renters, vendors, and partners, and help ensure a welcoming, well-run, and financially sustainable cultural campus.

Qualifications

• Excellent customer service skills.
• Highly organized and able to manage multiple projects.
• Exceptional communication and relationship-building with artists, renters, tenants, vendors, and partners.
• Self-motivated and able to work both independently and with teams.
• Detail-oriented with the ability to see the big picture.
• Calm under pressure and able to solve problems in real time.
• Comfortable learning new systems and improving processes.
• Commitment to creativity, hospitality, and community.

Responsibilities

• Respond to rental inquiries, lead tours, and provide rental information.
• Negotiate contracts with rental clients, caterers, and production companies.
• Coordinate catering, A/V, seating, signage, and vendors.
• Oversee event-day setup, flow, and teardown for events and programs.
• Ensure accessibility and compliance requirements are met.
• Keep schedules running on time and manage emergencies or last-minute changes.
• Serve as liaison for CAMi's artist studios and retail storefront tenants.
• Build and monitor event budgets and track expenses and invoices.
• Align events with grant, donor, and sponsor requirements as applicable.
• Collaborate with staff and internal teams for event support.
• Manage volunteer and staff assignments on event days.
• Attend networking events to promote spaces and rental opportunities.
• Coordinate with communications on promotion and branding.
• Manage registration systems and ticketing for internal events.

Job description

Big Car Collaborative | Contemporary Art Museum of Indianapolis (CAMi) is seeking an Events and Operations Manager to lead venue rentals, support visiting artists, tenant studios, and storefront tenants, and help coordinate cultural events across the CAMi campus.

You will manage day-to-day operations, collaborate with artists, renters, vendors, and partners, and help ensure a welcoming, well-run, and financially sustainable cultural campus.