Museum Special Programs Coordinator (Part-time)

Artis—Naples; Naples (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

Artis—Naples is seeking a Collaborative Museum Programs Coordinator to plan, implement, and evaluate lectures and special programs at The Baker Museum, aligning with the museum's strategic goal to engage diverse audiences. This role serves as the primary contact for lectures, coordinating with internal departments and external partners.

Responsibilities include researching lecturers, managing budgets, handling contracts, and translating content into Spanish.

Qualifications

• Bachelor’s degree in fine art, art history, history or other relevant discipline.
• Minimum of two years’ professional experience required, preferable in the arts or a nonprofit environment.
• Familiarity with museums and visual culture.
• Working knowledge of Microsoft Office suite required.
• Bilingual in Spanish and English required.

Responsibilities

• Coordinate The Baker Museum Lecture Series and other special museum programs from start to finish by proactively communicating and working collaboratively with other Artis-Naples departments, including Artist Services, Marketing, Finance, Education, Development, Production, Facilities, Front of House, Patron Services, Security and The Baker Museum Store.
• Under the supervision of Curators, research and identify potential museum lecturers based on their areas of expertise, their relevance to the Museum’s programming, and their likely availability/interest in participating in The Baker Museum Lecture Series.
• Work with Museum Director and Chief Curator to create and manage annual budget for museum lectures and special programs.
• Process contracts, program agreements, and invoices.
• Build online program listings and help develop other audience-facing program materials.
• Develop effective tools to evaluate the success of museum lectures and special programs; assess programs for strengths and opportunities for improvement.
• Form and maintain successful working relationships with artists, vendors, community partners and other external contacts.
• Serve as main relationship contact for museum guests, including visiting artists, curators, scholars and vendors. Coordinate travel arrangements, accommodation, ground transportation, expense reimbursement and/or per diem payment for museum guests.
• In collaboration with Education team, organize, guide and maintain museum community partnership efforts related to exhibitions and museum programming, with a focus on the Artis-Naples IDEA core value.
• Translate content for Artis-Naples events and exhibitions (including wall texts, labels, brochures, catalogs, advertising, social media copy, flyers, etc.) into Spanish, in close collaboration with the exhibitions team. Navigate challenges presented by specialized terminology, space limitations and gender inclusivity.
• Represent Artis-Naples, The Baker Museum in Spanish-speaking media outlets.
• Observe safety requirements. Report safety issues and items requiring work orders to Supervisor or Security.
• Work effectively with all Artis-Naples team members.

Skills

Analytical

Problem Solving

Technical Skills

Oral Communication

Written Communication

Teamwork

Quality Management

Cost Consciousness

Diversity

Ethics

Education

Bachelor’s degree in fine art, art history, history or other relevant discipline

Tools

Microsoft Office suite

Word

Excel

PowerPoint

Job description

General Summary

The Museum Special Programs Coordinator works collaboratively across departments to research, plan, implement, and evaluate museum lectures and special programs in alignment with the museum’s strategic goal to more fully engage and embrace broader and more diverse audiences. Serves as point of contact on museum lectures and special programs, ensuring efficiency, fostering positive audience experiences and strengthening community partnerships. Builds inclusivity in museum programming through Spanish-language interpretation.

Essential Duties and Responsibilities

• Coordinate The Baker Museum Lecture Series and other special museum programs from start to finish by proactively communicating and working collaboratively with other Artis-Naples departments, including Artist Services, Marketing, Finance, Education, Development, Production, Facilities, Front of House, Patron Services, Security and The Baker Museum Store.
• Under the supervision of Curators, research and identify potential museum lecturers based on their areas of expertise, their relevance to the Museum’s programming, and their likely availability/interest in participating in The Baker Museum Lecture Series.
• Work with Museum Director and Chief Curator to create and manage annual budget for museum lectures and special programs.
• Process contracts, program agreements, and invoices.
• Build online program listings and help develop other audience-facing program materials.
• Develop effective tools to evaluate the success of museum lectures and special programs; assess programs for strengths and opportunities for improvement.
• Form and maintain successful working relationships with artists, vendors, community partners and other external contacts.
• Serve as main relationship contact for museum guests, including visiting artists, curators, scholars and vendors. Coordinate travel arrangements, accommodation, ground transportation, expense reimbursement and/or per diem payment for museum guests.
• In collaboration with Education team, organize, guide and maintain museum community partnership efforts related to exhibitions and museum programming, with a focus on the Artis-Naples IDEA core value.
• Translate content for Artis-Naples events and exhibitions (including wall texts, labels, brochures, catalogs, advertising, social media copy, flyers, etc.) into Spanish, in close collaboration with the exhibitions team. Navigate challenges presented by specialized terminology, space limitations and gender inclusivity.
• Represent Artis-Naples, The Baker Museum in Spanish-speaking media outlets.
• Observe safety requirements. Report safety issues and items requiring work orders to Supervisor or Security.
• Work effectively with all Artis-Naples team members.

Qualifications

Education/Experience

• Bachelor’s degree in fine art, art history, history or other relevant discipline.
• Minimum of two years’ professional experience required, preferable in the arts or a nonprofit environment.
• Familiarity with museums and visual culture.
• Working knowledge of Microsoft Office suite required.
• Bilingual in Spanish and English required.

Competencies

• Analytical: Analyzes and interprets data and prepares accurate and insightful reports, statements and projections.
• Problem Solving: Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with sensitive topics.
• Technical Skills: Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and other standard office procedures and equipment.
• Oral Communication: Speaks clearly, confidently and persuasively in positive or negative situations; listens and gets clarification; participates constructively and thoughtfully in meetings. Maintains poise under pressure.
• Written Communication: Writes clearly and persuasively; presents information effectively.
• Teamwork: Contributes to building a positive team spirit; puts success of team above own interests; builds morale and group commitments to goals and objectives; supports others’ efforts to succeed; fosters a cooperative work environment.
• Quality Management: Improves and promotes quality; demonstrates accuracy and thoroughness. Demonstrates attention to detail, ability to multi-task, and commitment to achieve deadlines.
• Cost Consciousness: Works within approved budgets; develops and implements cost saving measures; contributes to positive revenue generation; conserves organizational resources.
• Diversity: Shows respect and sensitivity for cultural differences; educates others on the value of diversity; promotes a harassment-free environment; builds a diverse workforce.
• Ethics: Treats people with respect; keeps commitments; inspires the trust of others; works ethically and with integrity; upholds organizational values.

Organizational Core Values

• Collaborative: Work internally and externally to accomplish something together that we may not be able to accomplish separately to realize shared goals.
• Transparency: Behave and communicate in a manner that exudes openness and honesty.
• Excellence: A standard of performance that surpasses ordinary standards.
• Accountability: The acceptance and assumption of responsibility for actions, decisions and results.
• Patron-first: Place the patron at the center of our efforts.
• Integrity: A commitment to the highest standards, values and principles through every action and decision.
• IDEA: Demonstrating social responsibility through inclusion, diversity, equity and accessibility.

Physical Demands

• While performing the duties of this position, the employee is regularly required to sit and use hands to finger, handle, or feel.
• The employee is frequently required to reach with hands and arms and talk or hear.
• The employee is occasionally required to stand and walk.
• The employee must occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision and color vision.

Work Environment

The work environment is consistent with general office conditions, with moderate noise.

This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.