Artist Services & Logistics Coordinator

League of American Orchestras; Houston (TX); On-site; USD 24,796 - 34,440; Full time

Job summary

League of American Orchestras seeks an Artistic Assistant to provide essential support to the Artistic Department, ensuring smooth administrative and logistical needs of all artists. The role includes artist care, contracts, and duties in concert rotations, with emphasis on accuracy and confidentiality.

The candidate will handle scheduling liaison, travel arrangements, invoicing, and coordination with finance, Patron Services, AOAC and PPC committees. Evening/weekend availability is expected.

Qualifications

• College degree required in a relevant field.
• Experience in arts administration preferred.
• Knowledge of classical music beneficial.
• Strong clerical skills and confidentiality.

Responsibilities

• Provide administrative support to the Artistic team.
• Assist with artist care duties including travel and accommodations.
• Coordinate advancing for artists and liaise with scheduling teams.
• Prepare and manage artist contracts and invoices.
• Support Artist Services Duty rotations and meeting logistics.
• Arrange catering and dressing room needs for visiting artists.
• Maintain artist records in OPAS and related systems.
• Collaborate with finance and Patron Services on ticketing and payments.

Skills

Excellent communication skills

Detail-oriented

Team player

Multitasking

Education

Bachelor's degree in Arts Administration or related field

Tools

Microsoft Word

Excel

PowerPoint

Publisher

Tessitura / OPAS

Job description

League of American Orchestras seeks an Artistic Assistant to provide essential support to the Artistic Department, ensuring smooth administrative and logistical needs of all artists. The role includes artist care, contracts, and duties in concert rotations, with emphasis on accuracy and confidentiality.

The candidate will handle scheduling liaison, travel arrangements, invoicing, and coordination with finance, Patron Services, AOAC and PPC committees. Evening/weekend availability is expected.