Artistic Services Coordinator

Houston Symphony Society; Houston (TX); On-site; USD 55,134,307 - 61,978,224; Full time

Job summary

Houston Symphony Society in Houston, TX seeks an Artistic Assistant to provide essential support to the Artistic Department for artists and related logistics. You will handle administrative tasks, artist care duties, travel logistics, and contribute to the advancing process for rehearsals and events.

The role involves preparing contracts, coordinating artist services, and maintaining accurate records, including invoicing and minutes from AOAC and PPC meetings.

Qualifications

• College degree required.
• Experience in Arts Administration strongly preferred.
• General knowledge of classical music.
• Proficient in Word, Excel, Publisher, PowerPoint.
• Experience with Tessitura and OPAS a plus.
• Ability to work evenings and weekends.

Responsibilities

• Provide administrative support to the Artistic team.
• Assist with artist care duties, travel, transportation.
• Advance process for artists, including rehearsal orders and scheduling.
• Prepare, review, and execute artist contracts.
• Participate in rotation of Artist Services Duty assignments.
• Organize catering for visiting artists and related tasks.
• Enter and maintain artist records in OPAS and related systems.
• Coordinate payments with finance and process invoices.
• Coordinate artist ticket allocations with Patron Services.
• Maintain minutes for AOAC and PPC meetings.

Skills

Communication skills

Clerical skills

Team player

Multitasking

Confidentiality

Education

College degree

Tools

Microsoft Word

Excel

Publisher

PowerPoint

Tessitura

OPAS

Job description

Houston Symphony Society in Houston, TX seeks an Artistic Assistant to provide essential support to the Artistic Department for artists and related logistics. You will handle administrative tasks, artist care duties, travel logistics, and contribute to the advancing process for rehearsals and events.

The role involves preparing contracts, coordinating artist services, and maintaining accurate records, including invoicing and minutes from AOAC and PPC meetings.