Concert Operations Coordinator

League of American Orchestras; Houston (TX); On-site; USD 24,796 - 38,572; Full time

Job summary

The League of American Orchestras in Houston is seeking a Concert Operations Assistant to provide essential administrative support to the Concert Operations and Orchestra Personnel Departments and the Chief Operating Officer. This role helps ensure smooth execution of administrative and logistical needs of the orchestra and departments, fostering collaboration across the organization.

You will process invoices, coordinate schedules, proofread and distribute the Schedule of Performances and

Qualifications

• College degree required.
• Arts administration experience preferred.
• Proficient in Word, Excel, PowerPoint.
• Experience with Tessitura and OPAS is a plus.
• Strong confidentiality and communication skills.

Responsibilities

• Process and track Operations invoices and maintain records.
• Coordinate printing and distribution of the Schedule of Performances and Rehearsals and update calendars.
• Maintain and communicate program and rehearsal deadlines.
• Assist the Orchestra Personnel with auditions and events.
• Coordinate AFM forms, payments and EMG tracking as needed.
• Provide administrative support to the Chief Operating Officer.
• Help track service counts and contract deadlines and calendar distributions.
• Manage logistics for Orchestra Committee meetings.
• Maintain orchestra calendar and input schedule data in OPAS and related calendars.
• Assist in scheduling musicians forCommunity Connections and Audience Development Services.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Communication

Clerical skills

Team player

Multi-tasking

Confidentiality

Education

College degree

Tools

Tessitura

OPAS

Job description

The League of American Orchestras in Houston is seeking a Concert Operations Assistant to provide essential administrative support to the Concert Operations and Orchestra Personnel Departments and the Chief Operating Officer. This role helps ensure smooth execution of administrative and logistical needs of the orchestra and departments, fostering collaboration across the organization.

You will process invoices, coordinate schedules, proofread and distribute the Schedule of Performances and