Talent Admin Specialist - Live Music & Festivals

Danny Wimmer Presents, LLC; Los Angeles (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

Danny Wimmer Presents, LLC is seeking a highly organized Talent Administrative Assistant to support our Talent team across festival portfolios.

You will provide administrative, travel, and operational support in a fast-paced environment, manage calendars, and assist with artist offers and bookings.

This role requires 4–7 years in admin or entertainment, strong communication, and proficiency with Excel/Sheets and Ramp or Airtable. A competitive salary package with comprehensive benefits is offered.

Qualifications

• : 4-7 years of administrative or related experience.
• Thrives in a fast-paced, high-pressure environment.
• Excellent communication and follow-through.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and deadlines.
• Experience with Ramp, Airtable, or similar systems is a plus.
• Interest in live music and the festival industry.

Responsibilities

• Provide day-to-day administrative support to the Talent team across all festivals.
• Manage calendars, scheduling, meetings, and internal coordination for the Talent team.
• Assist with preparing, tracking, and organizing artist offers, revisions, and booking information across a high volume of talent.
• Manage artist guest lists, credentials, and related festival access needs.
• Coordinate with Marketing on artist-related initiatives, deliverables, assets, announcements, and deadlines, ensuring projects stay on track from start to finish.
• Coordinate with Production on artist-related administrative and logistical needs, ensuring information and deadlines are communicated across teams.
• Identify gaps, anticipate needs, and take ownership of projects from start to finish rather than waiting for direction.
• Manage Talent-related expenses, invoices, and coding in Ramp, partnering with Finance to ensure timely processing and resolution.
• Prepare meeting materials, take notes, track action items, and follow up on outstanding items.
• Proactively anticipate administrative needs, solve problems, and keep the team organized with limited direction.

Skills

Administrative experience

Entertainment industry

Event coordination

Communication

Attention to detail

Multitasking

Problem solving

Tools

Ramp

Airtable

Excel

Google Sheets

Google Workspace

Job description

Danny Wimmer Presents, LLC is seeking a highly organized Talent Administrative Assistant to support our Talent team across festival portfolios.

You will provide administrative, travel, and operational support in a fast-paced environment, manage calendars, and assist with artist offers and bookings.

This role requires 4–7 years in admin or entertainment, strong communication, and proficiency with Excel/Sheets and Ramp or Airtable. A competitive salary package with comprehensive benefits is offered.