Art & Music Program Facilitator

SPU Seattle Pacific University; United States; On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

HSA/HRA contributions

7% retirement contributions

Employee tuition discounts

Job summary

Seattle Pacific University seeks an organized Art & Music Program Facilitator to coordinate day-to-day operations of our Art and Music programs. You will connect students, faculty, and campus partners, handling scheduling, purchasing, scholarships, and records.

The ideal candidate has a Bachelor’s degree, strong organizational and communication skills, and proficiency with Microsoft Office and academic technology systems.

Qualifications

• Bachelor’s degree or equivalent combination of education and professional experience.
• Strong organizational skills and ability to manage multiple priorities and deadlines.
• Excellent interpersonal, written, and verbal communication skills.
• Ability to supervise and provide direction to student employees.

Responsibilities

• Provide day-to-day operational and administrative support for the Art and Music programs; serve as a resource for students, faculty, staff, and visitors.
• Support course scheduling, enrollment processes, catalog updates, syllabi collection, and classroom supply needs.
• Assist with scholarship processes and monitor scholarship requirements; process purchasing, invoices, reimbursements, travel, and other transactions; maintain records and online resources.
• Coordinate classrooms, studios, equipment, and events; manage program technology and inventories; support alumni engagement and outreach.

Skills

Organization

Communication

Teamwork

Microsoft Office

Education

Bachelor’s degree or equivalent

Tools

SharePoint

Canvas

Workday

Microsoft Office

Job description

Job Description: Who We Are

Seattle Pacific University is a Christian university fully committed to engaging the culture and changing the world by graduating people of competence and character, becoming people of wisdom, and modeling grace-filled community. SPU’s Art and Music programs provide students with opportunities to develop their creative gifts through academic study, artistic practice, performance, and engagement with the broader community.

What We Need

Seattle Pacific University is seeking an organized, adaptable, and service-oriented Art & Music Program Facilitator to coordinate the day-to-day operations of our Art and Music programs. This position serves as an important point of connection for students, faculty, adjunct faculty, program chairs, and campus partners. The Program Facilitator coordinates academic and departmental processes, facilities and equipment, events, student employees, and administrative activities across both programs. The ideal candidate enjoys working with people, creating order from many moving pieces, and helping academic programs run smoothly behind the scenes. Success in this role requires excellent organization and follow-through, sound judgment, strong communication skills, and the ability to balance competing priorities throughout the academic year. The Art & Music Program Facilitator supports Seattle Pacific University’s mission by contributing to a Christ‑centered learning and working community committed to academic excellence, service, and engagement with the world. In this role, the employee brings their skills, gifts, and professional expertise to work that matters—serving students, colleagues, and the broader University community in ways that reflect SPU’s values and purpose. To that end, all University employees are required to be aligned with and supportive of SPU's Statement of Faith and its derivative policies and lifestyle expectations.

What You’ll Do

Program & Academic Support

• Provide day-to-day operational and administrative support for the Art and Music programs, serving as a resource for students, faculty, adjunct faculty, staff, and visitors
• Support course scheduling, teaching assignments, registration and enrollment processes, catalog updates, syllabi collection, and classroom supply needs
• Assist with Art and Music scholarship processes and monitor scholarship requirements
• Process purchasing, invoices, reimbursements, honoraria, travel, and other departmental transactions; maintain departmental records and online resources

Facilities, Equipment & Events

• Coordinate classrooms, studios, rehearsal and performance spaces, building access, facilities requests, and safety-related needs
• Manage program technology, instruments, studio and audiovisual equipment, including inventory, checkout, rentals, repairs, and records
• Coordinate logistics and communications for concerts, recitals, exhibitions, and other program events
• Support alumni engagement, community outreach, and program-related activities

Student Employee Supervision

• Hire, train, schedule, supervise, and evaluate student employees
• Coordinate work assignments and approve student employee time and payroll submissions

Coordination & Communication

• Build effective working relationships with students, faculty, administrators, campus departments, and community partners
• Coordinate information and requests across both programs and help identify and resolve operational needs
• Maintain SharePoint, Canvas, and other departmental systems and resources

What You Bring

• Bachelor’s degree or an equivalent combination of education and relevant professional experience
• Experience providing program, academic, event, office, or operational support
• Strong organizational skills and the ability to manage multiple priorities and deadlines with attention to detail
• Excellent interpersonal, written, and verbal communication skills
• Demonstrated initiative, sound judgment, and ability to solve problems and follow through
• Ability to work both independently and collaboratively with students, faculty, staff, and community partners
• Proficiency with Microsoft Office and comfort learning administrative and academic technology systems
• Ability to supervise and provide direction to student employees
• Mission Alignment: A personal commitment to Christian faith; enthusiasm for supporting SPU’s mission; alignment with the University’s Statement of Faith; and willingness to uphold the lifestyle standards of our Christian community.

Preferred Qualifications

• Experience in higher education, an academic department, or an arts-related organization
• Experience supporting Art, Music, performing arts, exhibitions, or other creative programs
• Experience coordinating events, facilities, specialized equipment, purchasing, or inventory
• Experience supervising student employees or other part-time staff
• Familiarity with academic processes and systems such as Canvas, SharePoint, or Workday

Compensation & Position Details

• Hourly Rate: $24.36 per hour
• Status: Full-time, non-exempt
• Schedule: 40 hours per week during the 10-month appointment
• Appointment: September through June; this position is off appointment during July and August
• Location: Seattle Pacific University, Seattle, WA Because this position supports concerts, recitals, exhibitions, and other program activities, occasional evening or weekend work may be required.

Benefits

• SPU pays employee premiums for medical, dental, and vision insurance
• provides HSA/HRA contributions
• contributes 7% to a retirement account with immediate vesting (as eligible)
• offers a tuition discount program for employees and qualified dependents

Additional Information

Founded in 1891, Seattle Pacific University has a long and distinguished history in Christian higher education. Located just minutes from downtown Seattle, SPU seeks to be a premier Christian University fully committed to engaging the culture and changing the world by graduating people of competence and character, becoming people of wisdom, and modeling grace-filled community. Seattle Pacific University seeks applicants committed to its Christian mission.

As part of our mission of cultural engagement, SPU is committed to building an excellent staff and faculty that reflects a broad range of talents, experiences and perspectives. Valuing the full array of God's created humanity is an ethos that is inseparable from our Christian faith. At SPU, we recognize this full human array as a basic feature of God's creation and a core theme of the gospel. At the heart of our mission-centered commitment is a desire to represent the breadth of God's kingdom more fully. We strive to become a workplace to recruit, develop, and retain faculty and staff who can embrace, value, and engage differences with humility and care. We invite you to join us on our journey by starting a career at SPU!

Seattle Pacific University provides reasonable accommodation to applicants. If you need a reasonable accommodation for any portion of the application or hiring process please contact the Human Resources Department at [phone], or email [e-mail]. Notification must be given at least five (5) working days before the accommodation is needed.

This small volume, SPU: Who We Are, gathers key documents that articulate the identity and guiding principles of Seattle Pacific — our statement of faith, our enduring commitments, and our expectations for life together in a diverse, academic community. These statements are more than policies; they form the shared framework within which we pursue our mission as educators, scholars, staff, and colleagues.

SPU is committed to helping all members of the SPU community provide for their own safety and security. Each year, in compliance with federal law, SPU publishes an Annual Security and Fire Safety Report. This compliance document is available on the SPU website. A print version of the Annual Security and Fire Safety Report is available at the Office of Safety and Security at 601 West Emerson Street, Seattle, WA 98119, or you can request that a copy be mailed to you by calling 206-281-2922. SPU’s report contains information regarding campus security and personal safety including topics such as crime prevention, fire safety, crime reporting policies, disciplinary procedures, and other matters of importance related to security and safety on campus. The report also contains information about reported crimes for the three previous calendar years that occurred on campus; in certain off-campus buildings or property owned or controlled by SPU; and on public property within or immediately adjacent to and accessible from, the campus. In addition, the report contains information about fires occurring in on-campus student housing facilities during the three preceding calendar years. This information is required by law and is provided by the Seattle Pacific University Office of Safety and Security.