Art & Music Program Facilitator

Seattle Pacific University; Seattle (WA); On-site; USD 42,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

HSA/HRA contributions

Retirement plan with immediate vesting

Tuition discount program

Job summary

Seattle Pacific University is seeking an organized Art & Music Program Facilitator to coordinate day-to-day operations, course scheduling, and event logistics for the Art and Music programs.

The role requires a Bachelor’s degree or equivalent, strong organizational skills, and the ability to supervise student employees while coordinating with faculty, staff, and partners.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Experience providing program, academic, event, office, or operational support.
• Excellent teamwork and communication; detail-oriented and organized.

Responsibilities

• Provide day-to-day operational and administrative support for Art and Music programs.
• Support course scheduling, teaching assignments, registration, and catalog updates.
• Coordinate classrooms, studios, events, and safety-related needs.
• Hire, train, supervise, and evaluate student employees.
• Maintain SharePoint, Canvas, and other departmental systems.

Skills

Organizational skills

Interpersonal communication

Problem solving

Time management

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

SharePoint

Canvas

Workday

Job description

Job Description:Who We AreSeattle Pacific University is a Christian university fully committed to engaging the culture and changing the world by graduating people of competence and character, becoming people of wisdom, and modeling grace-filled community.SPU’s Art and Music programs provide students with opportunities to develop their creative gifts through academic study, artistic practice, performance, and engagement with the broader community.What We NeedSeattle Pacific University is seeking an organized, adaptable, and service-oriented Art & Music Program Facilitator to coordinate the day-to-day operations of our Art and Music programs.This position serves as an important point of connection for students, faculty, adjunct faculty, program chairs, and campus partners. The Program Facilitator coordinates academic and departmental processes, facilities and equipment, events, student employees, and administrative activities across both programs.The ideal candidate enjoys working with people, creating order from many moving pieces, and helping academic programs run smoothly behind the scenes. Success in this role requires excellent organization and follow-through, sound judgment, strong communication skills, and the ability to balance competing priorities throughout the academic year.The Art & Music Program Facilitator supports Seattle Pacific University’s mission by contributing to a Christ‑centered learning and working community committed to academic excellence, service, and engagement with the world. In this role, the employee brings their skills, gifts, and professional expertise to work that matters—serving students, colleagues, and the broader University community in ways that reflect SPU’s values and purpose. To that end, all University employees are required to be aligned with and supportive of SPU's Statement of Faith and its derivative policies and lifestyle expectations.What You’ll DoProgram & Academic Support· Provide day-to-day operational and administrative support for the Art and Music programs, serving as a resource for students, faculty, adjunct faculty, staff, and visitors· Support course scheduling, teaching assignments, registration and enrollment processes, catalog updates, syllabi collection, and classroom supply needs· Assist with Art and Music scholarship processes and monitor scholarship requirements· Process purchasing, invoices, reimbursements, honoraria, travel, and other departmental transactions; maintain departmental records and online resourcesFacilities, Equipment & Events· Coordinate classrooms, studios, rehearsal and performance spaces, building access, facilities requests, and safety-related needs· Manage program technology, instruments, studio and audiovisual equipment, including inventory, checkout, rentals, repairs, and records· Coordinate logistics and communications for concerts, recitals, exhibitions, and other program events· Support alumni engagement, community outreach, and program-related activitiesStudent Employee Supervision· Hire, train, schedule, supervise, and evaluate student employees· Coordinate work assignments and approve student employee time and payroll submissionsCoordination & Communication· Build effective working relationships with students, faculty, administrators, campus departments, and community partners· Coordinate information and requests across both programs and help identify and resolve operational needs· Maintain SharePoint, Canvas, and other departmental systems and resourcesWhat You Bring· Bachelor’s degree or an equivalent combination of education and relevant professional experience· Experience providing program, academic, event, office, or operational support· Strong organizational skills and the ability to manage multiple priorities and deadlines with attention to detail· Excellent interpersonal, written, and verbal communication skills· Demonstrated initiative, sound judgment, and ability to solve problems and follow through· Ability to work both independently and collaboratively with students, faculty, staff, and community partners· Proficiency with Microsoft Office and comfort learning administrative and academic technology systems· Ability to supervise and provide direction to student employees· Mission Alignment: A personal commitment to Christian faith; enthusiasm for supporting SPU’s mission ; alignment with the University’s Statement of Faith ; and willingness to uphold the lifestyle standards of our Christian community.Preferred Qualifications· Experience in higher education, an academic department, or an arts-related organization· Experience supporting Art, Music, performing arts, exhibitions, or other creative programs· Experience coordinating events, facilities, specialized equipment, purchasing, or inventory· Experience supervising student employees or other part-time staff· Familiarity with academic processes and systems such as Canvas, SharePoint, or WorkdayCompensation & Position DetailsHourly Rate: $24.36 per hourStatus: Full-time, non-exemptSchedule: 40 hours per week during the 10-month appointmentAppointment: September through June; this position is off appointment during July and AugustLocation: Seattle Pacific University, Seattle, WABecause this position supports concerts, recitals, exhibitions, and other program activities, occasional evening or weekend work may be required.Benefits: SPU pays employee premiums for medical, dental, and vision insurance; provides HSA/HRA contributions; contributes 7% to a retirement account with immediate vesting (as eligible); and offers a tuition discount program for employees and qualified dependents.Additional Information:How to ApplyPlease complete the online application through Workday and be prepared to submit:· Resume· Cover LetterWe look forward to hearing how your unique talents and giftings make you a great fit for this role and how you can contribute to the mission of SPU!