Art & Design Assistant/Coordinator, Children's Books

Simons; New York; Hybrid; USD 52,000 - 68,000; Full time

Job summary

Simons is seeking an Art Department Assistant / Coordinator to support the VP, Creative Director with calendar, meetings, travel, and expense reporting while ensuring smooth interdepartmental communications.

The role involves tracking missing assets, generating weekly reports, and handling asset delivery to Marketing, Subrights, and Ad Promo, plus managing invoices, file prep for shows, and purchasing supplies.

Qualifications

• BFA or equivalent degree with college or post-college experience in publishing.
• Must be extremely well organized, with excellent written and oral communication skills.
• Must be able to multi-task across projects and departments, be cool under pressure and anticipate problems.
• Proficiency in InDesign, Photoshop, Excel, PowerPoint, Outlook, and Word is required.

Responsibilities

• Support to the VP, Creative Director for calendar, meeting scheduling, expense reporting, business travel, and communications.
• Track missing assets, generate weekly exception reports, and provide layered files to Marketing, Subrights, and Ad Promo.
• Manage asset flow to retailers, departmental invoices, weekly Cover Meeting Agenda, file distribution, book distribution, and supplies purchasing.

Skills

Organizational skills

Written communication

Oral communication

Multi-tasking

Attention to detail

Education

BFA or equivalent degree

Tools

InDesign

Photoshop

Excel

PowerPoint

Outlook

Word

Job description

Description

The Art Department Assistant / Coordinator is responsible for a variety of departmental support duties including:

• Support to the VP, Creative Director for calendar, meeting scheduling, expense reporting, business travel, departmental and interdepartmental communications.
• Support for the department includes tracking missing assets, generating weekly exception reports, providing layered files to Marking, Subrights, and Ad Promo, helping to ensure assets are feeding to retailers, managing departmental invoices, managing weekly Cover Meeting Agenda and file distribution, book distribution, ordering supplies, purchasing fonts, coordinating submission process and file preparation for various national and international book shows, fairs and competitions.

Qualifications

• BFA or equivalent degree with college or post-college experience in publishing.
• Must be extremely well organized, with excellent written and oral communication skills,
• Must be able to multi-task across projects and departments, be cool under pressure and able to think on your feet to anticipate potential problems.
• Proficiency in InDesign, Photoshop, Excel, PowerPoint, Outlook, and Word is required.