Art & Design Assistant/Coordinator, Children's Books

SimonsChustr; New York; Hybrid; USD 40,000 - 65,000; Full time

Job summary

SimonsChustr is seeking an Art Department Assistant / Coordinator to provide critical support for the VP, Creative Director, including calendar management, travel, and expense reporting. You will help track assets, generate weekly reports, and prepare files for Marketing, Subrights, and Ad Promo, ensuring timely delivery to retailers.

The role also covers invoicing, purchasing fonts, coordinating submissions, and organizing files for national and international book shows and competitions.

Qualifications

• BFA or equivalent degree with college or post-college experience in publishing.
• Must be extremely well organized, with excellent written and oral communication skills.
• Must be able to multi-task across projects and departments, be cool under pressure and anticipate problems.
• Proficiency in InDesign, Photoshop, Excel, PowerPoint, Outlook, and Word is required.

Responsibilities

• Support VP, Creative Director for calendar, scheduling, and travel arrangements.
• Track missing assets and generate weekly exception reports.
• Provide layered files to Marketing, Subrights, and Ad Promo; ensure assets reach retailers.
• Manage departmental invoices, file distribution, and coordination for book shows.

Skills

Organizational skills

Communication skills

Multi-tasking

InDesign

Photoshop

Excel

PowerPoint

Outlook

Word

Education

BFA or equivalent in publishing

Tools

InDesign

Photoshop

Excel

PowerPoint

Outlook

Word

Job description

Description

The Art Department Assistant / Coordinator is responsible for a variety of departmental support duties including:

• Support to the VP, Creative Director for calendar, meeting scheduling, expense reporting, business travel, departmental and interdepartmental communications.
• Support for the department includes tracking missing assets, generating weekly exception reports, providing layered files to Marking, Subrights, and Ad Promo, helping to ensure assets are feeding to retailers, managing departmental invoices, managing weekly Cover Meeting Agenda and file distribution, book distribution, ordering supplies, purchasing fonts, coordinating submission process and file preparation for various national and international book shows, fairs and competitions.

Qualifications

• BFA or equivalent degree with college or post-college experience in publishing.
• Must be extremely well organized, with excellent written and oral communication skills,
• Must be able to multi-task across projects and departments, be cool under pressure and able to think on your feet to anticipate potential problems.
• Proficiency in InDesign, Photoshop, Excel, PowerPoint, Outlook, and Word is required.