Art & Design Assistant/Coordinator, Children's Books

Simon & Schuster; New York; Hybrid; USD 45,000 - 65,000; Full time

Job summary

Simon & Schuster in New York seeks an Art Department Assistant / Coordinator to support the VP and Creative Director with scheduling, expense reporting, travel, and cross-department communications.

The role includes asset tracking, weekly exception reports, providing layered files to Marketing, Subrights, and Ad Promo, and coordinating submission and file prep for national and international book shows.

Qualifications

• BFA or equivalent degree with college or post-college experience in publishing.
• Excellent written and oral communication skills.
• Ability to multi-task across projects and departments, stay calm under pressure.
• Proficiency in InDesign, Photoshop, Excel, PowerPoint, Outlook, and Word is required.

Responsibilities

• Support to the VP, Creative Director for calendar, meeting scheduling, expense reporting, business travel, departmental and interdepartmental communications.
• Track missing assets, generate weekly exception reports, provide layered files to Marketing, Subrights, and Ad Promo.
• Ensure assets feed to retailers, manage departmental invoices, distribute weekly Cover Meeting Agenda and files.
• Coordinate submission process and file preparation for national and international book shows, fairs and competitions.

Skills

Organization

Communication

Multi-tasking

Attention to detail

Education

BFA or equivalent degree in publishing

Tools

InDesign

Photoshop

Excel

PowerPoint

Outlook

Word

Job description

Description

The Art Department Assistant / Coordinator is responsible for a variety of departmental support duties including:

• Support to the VP, Creative Director for calendar, meeting scheduling, expense reporting, business travel, departmental and interdepartmental communications.
• Support for the department includes tracking missing assets, generating weekly exception reports, providing layered files to Marking, Subrights, and Ad Promo, helping to ensure assets are feeding to retailers, managing departmental invoices, managing weekly Cover Meeting Agenda and file distribution, book distribution, ordering supplies, purchasing fonts, coordinating submission process and file preparation for various national and international book shows, fairs and competitions.

Qualifications

• BFA or equivalent degree with college or post-college experience in publishing.
• Must be extremely well organized, with excellent written and oral communication skills,
• Must be able to multi-task across projects and departments, be cool under pressure and able to think on your feet to anticipate potential problems.
• Proficiency in InDesign, Photoshop, Excel, PowerPoint, Outlook, and Word is required.