Art & Design Assistant/Coordinator, Children's Books

Simon-; New York; Hybrid; USD 42,000 - 54,000; Full time

Job summary

The Art Department in New York is seeking an Art Department Assistant/Coordinator to support the VP and Creative Director with calendar management, meeting scheduling, expense reporting, and travel arrangements.

You will track missing assets, generate weekly reports, provide layered files to Marketing, Subrights, and Ad Promo, and help ensure assets reach retailers while supporting invoices and show submissions.

Qualifications

• BFA or equivalent degree with college or post-college experience in publishing.
• Must be extremely well organized, with excellent written and oral communication skills,
• Must be able to multi-task across projects and departments, be cool under pressure and able to think on your feet to anticipate potential problems.
• Proficiency in InDesign, Photoshop, Excel, PowerPoint, Outlook, and Word is required.

Responsibilities

• Support VP, Creative Director with calendar, meeting scheduling, expense reporting, business travel, departmental and interdepartmental communications.
• Track missing assets, generate weekly exception reports, provide layered files to Marketing, Subrights, and Ad Promo, helping to ensure assets are feeding to retailers,
• managing departmental invoices, managing weekly Cover Meeting Agenda and file distribution, book distribution, ordering supplies, purchasing fonts, coordinating submission process and file preparation for various national and international book shows, fairs and competitions.

Skills

Organizational skills

Written and verbal communication

Multitasking

Under pressure

Education

BFA or equivalent degree in publishing

Tools

InDesign

Photoshop

Excel

PowerPoint

Outlook

Word

Job description

Description

The Art Department Assistant / Coordinator is responsible for a variety of departmental support duties including:

• Support to the VP, Creative Director for calendar, meeting scheduling, expense reporting, business travel, departmental and interdepartmental communications.
• Support for the department includes tracking missing assets, generating weekly exception reports, providing layered files to Marking, Subrights, and Ad Promo, helping to ensure assets are feeding to retailers, managing departmental invoices, managing weekly Cover Meeting Agenda and file distribution, book distribution, ordering supplies, purchasing fonts, coordinating submission process and file preparation for various national and international book shows, fairs and competitions.

Qualifications

• BFA or equivalent degree with college or post-college experience in publishing.
• Must be extremely well organized, with excellent written and oral communication skills,
• Must be able to multi-task across projects and departments, be cool under pressure and able to think on your feet to anticipate potential problems.
• Proficiency in InDesign, Photoshop, Excel, PowerPoint, Outlook, and Word is required.