ARPA-H CIRCLE Program Administrator

Uvmjobs; Burlington (VT); Hybrid; USD 65,000 - 75,000; Full time

Benefits offered by this job

Hybrid schedule

Job summary

The University of Vermont seeks an ARPA‑H Circle Program Administrator to lead administration for the university’s $38 million ARPA‑H CIRCLE award. You will oversee end‑to‑end program and financial management, subawards, budgets, and reporting across partner institutions, ensuring milestones are met and coordinated with senior leadership.

Responsibilities include liaising with the ARPA‑H Program Manager, ISO Coordinator, and SPA, while maintaining strict compliance.

Qualifications

• Bachelor’s degree; 5–7 years in sponsored research or program administration.
• Experience with federal grant/contract or Other Transaction (OT) management.
• Strong written and verbal communication and interpersonal skills.
• Ability to interface with federal program staff, investigators, and collaborators.

Responsibilities

• Provide high‑level, end‑to‑end program and financial administration for ARPA‑H CIRCLE.
• Manage subawards, budgets, effort administration, and program reporting for a multi‑institutional award.
• Coordinate with ARPA‑H Program Manager, ISO Coordinator, and the Office of Sponsored Programs Administration.
• Ensure milestones are met on schedule and collaborate with the PI, Department Administrator, and SPA.

Skills

Communication

Interpersonal skills

Project coordination

Education

Bachelor's degree

Job description

The University of Vermont is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other category legally protected by federal or state law.

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Finalists for positions at UVM may be subject to a criminal background check.

For classified staff positions, actual hiring pay dependent on current competitor market conditions, comparable campus peer(s) at time of hire, and candidate’s experience level and length.

Be sure to carefully review and update your application information before submitting an application!

ARPA -H CIRCLE Program Administrator will serve as the lead program administrator for UVM’s $38 million ARPA -H CIRCLE (Critical Illness Immunological Reprogramming and Control Point Learning Engine) award, under which UVM serves as the prime institution. Provide high-level, end-to-end program and financial administration for this five-year, multi-phase, multi-institutional award, including subaward management for all consortium partner institutions, budget and effort administration, and program reporting and compliance coordination. Serve as the primary administrative point of contact with the ARPA -H Program Manager and ISO Coordinator, and work collaboratively with the Principal Investigator, Department Administrator, and the Office of Sponsored Programs Administration ( SPA ) to ensure the program’s technical, financial, and regulatory milestones are met on schedule.

Minimum Qualifications (or equivalent combination of education and experience)

Bachelor’s degree, or equivalence to 5-7 years of related experience in sponsored research or program administration, including federal grant/contract or Other Transaction (OT) agreement management, subaward administration, and complex, multi-institutional budgeting, in a highly collaborative, deadline-driven environment. Strong written and verbal communication and interpersonal skills are required, including the ability to interface directly with federal program staff, investigators, and external collaborators.

Perform duties with high levels of independence and autonomy, independently manage complex, multi-year federal award processes with strict deadlines, work to achieve operational and program milestones, and maintain flexibility to reprioritize across a large, multi-site consortium.

Desirable Qualifications

Previous experience with ARPA -H, DARPA , NIH , or other federal biomedical research funding agencies, including familiarity with Other Transaction (OT) agreements and their reporting and payment requirements (e.g., the federal Payment Management System). Experience supporting multi-institutional consortia, human subjects ( IRB ) or animal research ( IACUC ) compliance, and/or FDA regulatory submission processes. Experience with data management plans and data-sharing compliance requirements.

Anticipated Pay Range

Anticipated Pay Range $65,000 - $75,000

Other Information

Special Conditions

Special Conditions A probationary period may be required, Contingent on continued funding, This position is eligible for a hybrid schedule with an option to split time between campus and elsewhere, in accordance with the university telecommuting policy, Background Check required for this position

FLSA

FLSA Exempt

Union Position

Union Position Yes, UVMSU

Position will be posted for a minimum of one week, after which it is subject to removal without notice.

Job Location

Job Open Date

09/30/2026

Job Close Date (Jobs close at 11:59 PM EST.)

Open Until Filled

No

The University of Vermont is a welcoming, educationally purposeful community committed to creating an inclusive environment that embraces intellectual diversity and global perspectives. We seek to prepare students to be accountable leaders who will bring to their work a grasp of complexity, effective problem-solving and communication skills, and an enduring commitment to learning and ethical conduct. Members of the University of Vermont community embrace and advance the values of Our Common Ground: Respect, Integrity, Innovation, Openness, Justice, and Responsibility. Staff play a critical role in this effort and the successful candidate will demonstrate a strong commitment to UVM’s mission and advancing Our Common Ground values through the execution of their job duties.

Position Information

Position Title

Position Title Research Administration PC3 X

Posting Number

Posting Number S6332PO

Department

Department Surgery/55770

Position Number

Position Number 00028013

Percent of Full-Time

Percent of Full-Time 1.0

Standard Hours at 1.0 FTE

Standard Hours at 1.0 FTE 37.5

Term (months per year)

Term (months per year) 12

Supplemental Questions

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