Team Lead, Award Acceptance, Setup and Outgoing Subawards

Uvmjobs; Burlington (VT); Hybrid; USD 90,000 - 93,000; Full time

Benefits offered by this job

Hybrid schedule

Full-time telework

Job summary

The University of Vermont is seeking a Team Lead for Award Acceptance, Setup and Outgoing Subawards. This role leads administrative operations for complex sponsored projects, ensuring compliance with sponsor requirements and university policies, while mentoring SPA staff and driving continuous process improvements.

Responsibilities include negotiating complex agreements, onboarding staff, and coordinating with Principal Investigators and research staff to streamline workflows in a high-volume

Qualifications

• Bachelor’s degree and six years of government/non-profit/higher education experience.
• Knowledge of federal regulations and sponsor guidelines.
• Experience in complex research administration and negotiation required.
• Ability to handle multiple priorities in a high-volume, deadline-driven environment.
• Excellent communication and interpersonal skills; leadership demonstrated.
• Desirable: Master’s degree or related certifications; familiarity with research management systems.

Responsibilities

• Oversee and lead award acceptance, setup, and outgoing subawards.
• Provide supervision for SPA staff; onboard and train team members.
• Negotiate complex sponsored agreements in compliance with regulations.
• Collaborate with SPA leaders to promote collaboration, customer focus, and compliance.
• Develop tools and documentation; drive continuous improvement.

Skills

Oral and written communication

Interpersonal skills

Analytical thinking

Presentation skills

Priority management

Problem solving

Leadership

Education

Bachelor’s degree + 6 years experience

Master’s degree (desirable)

Certified research administrator (desirable)

Tools

Research management systems

Job description

Team Lead, Award Acceptance, Setup and Outgoing Subawards

The University of Vermont is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other category legally protected by federal or state law.

For information on safety and security at the University of Vermont, see the annual security report by clicking on the Clery Act button in the sidebar menu.

Finalists for positions at UVM may be subject to a criminal background check.

For classified staff positions, actual hiring pay dependent on current competitor market conditions, comparable campus peer(s) at time of hire, and candidate’s experience level and length.

Be sure to carefully review and update your application information before submitting an application!

Advertising/Posting Title Team Lead, Award Acceptance, Setup and Outgoing Subawards

Posting Summary

The Team Lead will oversee and provide leadership in facilitating complex administrative/business operations for award acceptance, setup and outgoing subaward components of Sponsored Project Administration. Influence and support University organizational processes and goals in the area of sponsored projects compliance, award, outgoing subaward and other research agreement review, negotiation and processing, including setup in relevant electronic systems. Independently provide administrative and functional supervision for award acceptance and outgoing subaward staff members. Lead and implement continuous improvement activities; streamline processes, oversee the development of tools and documentation of procedures in the area of responsibility. Provide on-boarding and training for the team members, SPA staff, academic unit personnel, including Principal Investigators and research staff. Serve as liaison to internal and external constituents on complex internal/external policy, procedural and process information pertaining to the area of responsibility. Oversee the negotiation of a portfolio of complex sponsored agreements in compliance with applicable sponsor requirements, federal regulations, and University policies. Partner with SPA leaders to promote the environment of collaboration, customer focus and compliance.

Minimum Qualifications (or equivalent combination of education and experience)

Bachelor’s degree and six years of government, non-profit, or higher education experience or equivalent.

Knowledge of federal regulations, sponsor guidelines, and the Federal Office of Management and Budget Uniform Guidance, as they relate to sponsored project activity.

Experience in complex research administration, grant and contract negotiation required.

Significant knowledge and experience in the review, negotiation and acceptance of large, complex sponsored research agreements with implications for financial, regulatory and compliance oversight.

Ability to work effectively with multiple priorities in a high-volume environment within tight timelines and deadline pressure.

Excellent oral and written communication and interpersonal skills.

Analytical skills and effective presentation skills.

Considerable critical thinking, problem-solving and decision-making abilities.

Evidence of leadership and ability to evaluate and direct the work of others, with a commitment to mentoring, coaching, and developing a team.

Desirable Qualifications

Master’s Degree in a relevant discipline.

Designation as a certified research administrator or certified pre-award research administrator.

Familiarity with and working knowledge of research management systems.

Anticipated Pay Range

Anticipated Pay Range $90,000 - $93,000

Other Information

Special Conditions

Special Conditions A probationary period may be required, This position is eligible for a hybrid schedule with an option to split time between campus and elsewhere, in accordance with the university telecommuting policy, This position is eligible for full-time telework in accordance with the university telecommuting policy, Background Check required for this position

FLSA

FLSA Exempt

Union Position

Union Position No

Position will be posted for a minimum of one week, after which it is subject to removal without notice.

Job Location

Job Open Date

Job Open Date 10/06/2026

Job Close Date (Jobs close at 11:59 PM EST.)

Open Until Filled No

The University of Vermont is a welcoming, educationally purposeful community committed to creating an inclusive environment that embraces intellectual diversity and global perspectives. We seek to prepare students to be accountable leaders who will bring to their work a grasp of complexity, effective problem-solving and communication skills, and an enduring commitment to learning and ethical conduct. Members of the University of Vermont community embrace and advance the values of Our Common Ground: Respect, Integrity, Innovation, Openness, Justice, and Responsibility. Staff play a critical role in this effort and the successful candidate will demonstrate a strong commitment to UVM’s mission and advancing Our Common Ground values through the execution of their job duties.

Position Information

Position Title

Position Title Research Administration MG2 X

Posting Number

Posting Number S6336PO

Department

Department Sponsored Project Admin/30612

Position Number

Position Number 00027994

Percent of Full-Time

Percent of Full-Time 1.0

Standard Hours at 1.0 FTE

Standard Hours at 1.0 FTE 37.5

Term (months per year)

Term (months per year) 12

Supplemental Questions

Required fields are indicated with an asterisk (*).