Area Office Administrator I

CPY0001 Young Life Incorporated; Clemson (SC); On-site; USD 19,000 - 28,000; Part time

Job summary

CPY0001 Young Life Incorporated in Clemson, SC is seeking a Part-time Area Office Administrator I to provide essential office support for our field ministry and area operations.

You will handle communications, data entry, donor records, newsletters, mailings, event logistics and expense tracking, while coordinating with staff and volunteers to maintain an organized, confidential environment.

Qualifications

• Previous administrative assistant experience preferred.
• Typing 55–60 words per minute with few errors.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational skills and attention to detail.
• Good grammar and written/verbal communication skills.
• Ability to maintain confidentiality and multi-task under interruptions.
• Basic accounting skills and data management.
• Relational skills with kids and adults; initiative for event processes.

Responsibilities

• Provide written and verbal communication support.
• Answer phones, mailings, filing and correspondence.
• Gather articles and layout content for newsletters from area staff.
• Create club/event postcards, flyers, and maps; send donor updates.
• Maintain area donor and leader databases; update forms and checks.
• Manage monthly expenses, budgets, and banking records.
• Enter data into donor, parent, and club databases; update Outlook/Palm.
• Coordinate area meetings and events; support area staff and volunteers.

Skills

Written and Verbal Communication

Organization

Data entry

Donor relations

Customer service

Confidentiality

Microsoft Office

Education

High school diploma or equivalent

Associates degree preferred

Tools

Palm/Outlook

Microsoft Word

Excel

PowerPoint

Job description

Area Office Administrator I Summary:

This position provides administrative support, enabling the Young Life field ministry area office to function an organized and efficient manner.

Job Specific Working Conditions:

This role is part time and located in Clemson, SC.

Essential Duties:

• Written and Verbal Communication
• Answer correspondence, do filing and prepare mailings.
• Answer phones.
• Respond to voicemail, e-mail and phone calls in a timely and professional manner.
• Gather articles, pictures, layout, production, mail, etc. for newsletter from area staff.
• Create club/event postcards, flyers, and/or maps.
• Send prayer e-mails and monthly updates.
• Send personal support mailings.
• Create and maintain area M-Site.
• Send thank-you letters to donors.
• Interact with area office assistant, area directors, area committee, volunteer team leaders and leaders with area.
• Administration Process and track donations.
• Maintain donor and leader databases, ensuring that leader forms, driver questionnaires and criminal background checks are up-to-date.
• Manage monthly expenses and budgets, including area bank account records, FDT, area and staff expense reports.
• Accounting: pay bills, submit bank account records/purchase card expenses and donations and make copies, evaluate financial monthly status and update FDT each month.
• Maintain contact databases including the following: Update area donor database on a regular basis.
• Enter club card data into kid database.
• Update parent database.
• Maintain newsletter recipient list.
• Create and maintain banquet invitation list.
• Update contact in Palm/Outlook.
• Update e-mail distribution lists: club kids, campaigners, committee, leaders and prayer partners.
• Human Resource for Regional Administrators – Track and report vacation, sick and personal days for eligible area staff.
• Submit timesheets for hourly staff.
• Complete Personnel Action Requests and required documents to hire or terminate area staff and forward to region for approval.
• Event Administration – 1. Coordinate area meetings, including: Area Staff Meetings, Area leadership meetings, Area committee meetings.
• 2. Camp – Track participation, payments, health forms and how much each kid has earned in fundraisers; Send letters to parents about camp sign-ups, itineraries and health forms; Responsible for fundraiser marketing; Construct and distribute camp brochures; Communicate with camp regarding camp contracts, R2 deposits, A-forms, housing request forms and 10-day call-ins.
• 3. Banquet/Golf Marathon/Auction – Create invitations, banquet sponsor packet, table host packet, banquet program and donor cards; Track guest list, table sponsors, RSVP list and donations received from banquet; Coordinate with table hosts about their invitation lists; Mail invitations; Send thank you notes to banquet donors; Track table sponsors.
• Training – Provide training to area office assistant, area directors, area committee, volunteer team leaders and leaders with various items, processes and applications related to field administration.

Working Conditions:

Office Environment

Education:

High school education or its equivalent. Associates degree preferred. Ongoing education encouraged.

Experience Required for The Job:

Previous administrative assistant experience preferred. Ability to type 55 to 60 words per minute with few errors. Proficiency in Microsoft Office Suite (which includes Word, Excel, Outlook and PowerPoint). Strong organizational skills with attention to detail and processes with the capability of handling concurrent tasks and constant interruptions. Good grammar skills and strong written and verbal communication skills. Ability to maintain confidentiality. Basic accounting skills. Detail oriented multi-tasking ability. Proven relational skills with both kids and adults. Initiative with developing processes/systems around events – data organization and maintenance. Great customer service skills.

We the members of the Young Life mission – trustees, staff, instructors at Young Life schools and volunteers – join together in our affirmation of the following articles and our central purpose of proclaiming the Gospel of Jesus Christ and introducing adolescents everywhere to Jesus Christ and helping them grow in their faith.