Area Office Administrator II

CPY0001 Young Life Incorporated; Hudsonville (MI); On-site; USD 25,000 - 36,000; Full time

Job summary

CPY0001 Young Life Incorporated in the United States is seeking an Area Office Administrator II to provide administrative support, enabling the field ministry area office to operate in an organized and efficient manner.

You will handle correspondence, donor databases, event mailings, and budgeting tasks while coordinating meetings and training for staff and volunteers. The role requires strong communication, proficiency with Microsoft Office, and a commitment to confidentiality.

Qualifications

• Typing 55–60 wpm with few errors.
• Proficiency in Microsoft Office: Word, Excel, Outlook, PowerPoint.
• Strong written and verbal communication with good grammar.
• Maintain confidentiality and manage data accurately.
• Detail oriented with multi-tasking ability.
• Excellent customer service and relational skills.

Responsibilities

• Answer correspondence, do filing and prepare mailings.
• Answer phones; respond to voicemail, e-mail and phone calls promptly.
• Gather articles, pictures, layout, production, mail for newsletters.
• Create club/event postcards, flyers, and/or maps.
• Send prayer e-mails and monthly updates; donor communications.
• Create and maintain area M-Site; update databases.
• Interact with area office staff, directors, committees, volunteers.
• Track vacations, sick and personal days; submit timesheets.
• Coordinate area meetings and banquets; manage invites and RSVP.

Skills

Typing speed 55-60 wpm

Written and verbal communication

Organizational skills

Attention to detail

Confidentiality

Customer service

Data management

Interpersonal skills

Initiative

Multitasking

Education

High school education or its equivalent

Associates degree preferred

Tools

Microsoft Office Suite

Job description

Area Office Administrator II Summary

This position provides administrative support, enabling the Young Life field ministry area office to function an organized and efficient manner.

Essential Duties

Written and Verbal CommunicationAnswer correspondence, do filing and prepare mailings.Answer phones.Respond to voicemail, e-mail and phone calls in a timely and professional manner.Gather articles, pictures, layout, production, mail, etc. for newsletter from area staff.Create club/event postcards, flyers, and/or maps.Send prayer e-mails and monthly updates.Send personal support mailings.Create and maintain area M-Site.Send thank-you letters to donors.Interact with area office assistant, area directors, area committee, volunteer team leaders and leaders with area.

Administration Process and track donations

Maintain donor and leader databases, ensuring that leader forms, driver questionnaires and criminal background checks are up-to-date.Manage monthly expenses and budgets, including area bank account records, FDT, area and staff expense reports.Accounting: pay bills, submit bank account records/purchase card expenses and donations and make copies, evaluate financial monthly status and update FDT each month.

5.Maintain contact databases including the following:

Update area donor database on a regular basis.Enter club card data into kid database.Update parent database.Maintain newsletter recipient list.Create and maintain banquet invitation list.Update contact in Palm/Outlook.Update e-mail distribution lists: club kids, campaigners, committee, leaders and prayer partners.

Human Resource for Regional Administrators

Track and report vacation, sick and personal days for eligible area staff.Submit timesheets for hourly staff.Complete Personnel Action Requests and required documents to hire or terminate area staff and forward to region for approval.

C.Event Administration

1.Coordinate area meetings, including:

• Area Staff Meetings.
• Area leadership meetings.
• Area committee meetings.
• Camp Track participation, payments, health forms and how much each kid has earned in fundraisers.

Send letters to parents about camp sign-ups, itineraries and health forms.

Responsible for fundraiser marketing.

Construct and distribute camp brochures.

Communicate with camp regarding camp contracts, R2 deposits, A-forms, housing request forms and 10-day call-ins.

3.Banquet/Golf Marathon/Auction

Create invitations, banquet sponsor packet, table host packet, banquet program and donor cards.Track guest list, table sponsors, RSVP list and donations received from banquet.Coordinate with table hosts about their invitation lists.Mail invitations.Send thank you notes to banquet donors.Track table sponsors.

D.Training

Provide training to area office assistant, area directors, area committee, volunteer team leaders and leaders with various items, processes and applications related to field administration.

Working Conditions

Office environment.

Education

High school education or its equivalent.Associates degree preferred.Ongoing education encouraged.

Experience Required For The Job

Two to four years previous administrative assistant experience preferred.Ability to type 55 to 60 words per minute with few errors.Proficiency in Microsoft Office Suite (which includes Word, Excel, Outlook and PowerPoint).Strong organizational skills with attention to detail and processes with the capability of handling concurrent tasks and constant interruptions.Good grammar skills and strong written and verbal communication skills.Ability to maintain confidentiality.Basic accounting skills.Detail oriented multi-tasking ability.Proven relational skills with both kids and adults.Initiative with developing processes/systems around events – data organization and maintenance.Great customer service skills.

Job Specific Working Conditions

In the U.S., the standard base pay range for this role is outlined below.This base pay range is for the U.S. and is not applicable to locations outside of the United States.The anticipated hourly rate for this position is $22.30 depending on relevant education, experience, and location.

Religious Requirement

Young Life requires all employees to sign a Statement of Faith.

Quote

“We the members of the Young Life mission – trustees, staff, instructors at Young Life schools and volunteers – join together in our affirmation of the following articles and our central purpose of proclaiming the Gospel of Jesus Christ and introducing adolescents everywhere to Jesus Christ and helping them grow in their faith.”