Area Administrator

100 Insituform Technologies USA, LLC; Indianapolis (IN); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision Insurance

401k matching

Tuition assistance

Overtime pay

Paid time off

Job summary

Insituform Technologies USA, LLC is seeking an organized administrative/financial support specialist to enter data, process reports in JD Edwards, and prepare invoices. You will monitor job costs, handle dot documentation, and provide administrative support for personnel actions within a busy construction services unit.

The role requires strong Excel skills, the ability to manage multiple tasks, and regular interaction with management and clients.

Qualifications

• Associate degree in finance or accounting preferred.
• Minimum two years of related recordkeeping experience in the construction industry and/or equivalent combination of education and experience is required.
• Solid experience in all Microsoft Office programs especially Excel
• Aptitude to make demand calls for cash collection and in-house driver log submission
• Must be well organized and able to create systems to complete/track tasks most efficiently
• Must have the ability to manage multiple tasks simultaneously
• Ability to write reports, business correspondence, and procedure manuals
• Experience with JD Edwards and Construction Management software a plus
• Ability to calculate amounts such as cumulative invoicing, retainage, discounts and percentages
• Must be able to present information to groups of managers, clients, customers, and the public

Responsibilities

• Enter data and process reports through JD Edwards
• Monitor actual vs. forecast job costs monthly
• Prepare Customer invoices and make collection calls to clients
• Monitor timesheets for all personnel via Time Management software
• Maintain DOT Qualification File and Daily DOT Driver Logs for all crew members
• Process expense reports, company credit cards and receipts for personnel
• Manage and distribute consumable orders for crews
• Manage supplies for the business unit
• Process and verify subcontractor invoices and payments
• Provide admin support for hiring, termination, training and records
• Travel occasionally to support other units

Skills

Organizational skills

Multitasking

Report writing

Cash collection

Time management

Education

Associate in finance or accounting

Tools

JD Edwards

Construction Management software

Microsoft Excel

Time Management software

Job description

Insituform Technologies USA, LLC, a subsidiary of Azuria Corporation, is a leading worldwide provider of cured-in-place pipe (CIPP) and other technologies and services for the rehabilitation of pipeline systems. Insituform's businesses consist of sewer, drinking water, and energy and mining pipeline rehabilitation and protection. The company provides cost-effective solutions to remediate operational, health, regulatory and environmental problems resulting from aging and defective pipelines. Insituform's technologies allow its customers to avoid the extraordinary expense and extreme disruption that can result from traditional "dig and replace" methods. For more details, visit www.insituform.com

Responsibilities

• Enter data and process reports through JD Edwards
• Monitor actual vs. forecast job costs routinely during the month
• Prepare Customer invoices and make collection calls to clients
• Monitor timesheets for all personnel through Time Management software
• Maintain DOT Qualification File and Daily DOT Driver Logs all crew personnel (25-30 crew members)
• Process and track expense reports, company credit cards and receipts for all personnel
• Manage and distribute all consumable orders for crews
• Manage and maintain all supplies for the business unit
• Process insurance forms and subcontractor documentation
• Confirm quantities and coordinate payment for subcontractors, vendors and suppliers
• Provide administrative support for personnel hiring/termination, training and record maintenance
• Provide direct support to all crew personnel
• Daily accountability to both in-house Management and Corporate overseers
• Occasional travel for training and to support other business units

Qualifications

• Associate in finance or accounting preferred
• Minimum two years of related recordkeeping experience in the construction industry and/or equivalent combination of education and experience is required
• Solid experience in all Microsoft Office programs especially Excel
• Aptitude to make demand calls for cash collection and in-house driver log submission
• Must be well organized and able to create systems to complete/track tasks most efficiently
• Must have the ability to manage multiple tasks simultaneously
• Ability to write reports, business correspondence, and procedure manuals
• Experience with JD Edwards and Construction Management software a plus
• Ability to calculate amounts such as cumulative invoicing, retainage, discounts, interest, commissions and percentages
• Must be able to effectively present information and respond to questions from groups of managers, clients, customers, and the general public
• Must be able to solve problems with practical solutions and deal with a variety of concrete variables in situations where only limited standardization exists
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
• Must have a current valid driver's license

Benefits

• Competitive salary with career growth opportunities
• Medical insurance
• Dental insurance
• Vision Insurance
• Prescription drug coverage
• 401k matching
• Tuition assistance
• Overtime pay
• Paid time off
• And much more

Company Information

Azuria is an Equal Opportunity Employer. Equal opportunity is a sound and just concept to which Azuria is firmly bound. Azuria will not engage in discrimination against, or harassment of, any person employed or seeking employment with Azuria on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, non-disqualifying disability, status as a protected veteran or other characteristics protected by law.

VEVRAA compliant priority referral Protected Veterans requested.

Azuria Water Solutions and portfolio of trusted brands are the leading providers of technology-enabled solutions for the water industry. Since 1971, the company has remained at the forefront of sustainable, cost-effective products and technologies to address aging water pipeline infrastructure.

Learn more at Azuria.com.