Archivist / Library Assistant Position (Full-Time)

Winsor School; Boston (MA); On-site; USD 45,000 - 60,000; Full time

Job summary

A leading independent girls' school in Boston seeks a full-time Archivist/Library Assistant. This role involves managing archival collections, supporting library operations, and engaging with the community. Ideal candidates will have a Bachelor's degree and experience in archival work, with strong organizational and communication skills.

Qualifications

• Experience with archival work and digital collections.
• Ability to build relationships with students and colleagues.

Responsibilities

• Manage archival collections and implement a Digital Asset Management system.
• Support library operations and assist students and staff.
• Facilitate access to archival resources.

Skills

Organizational Skills

Attention to Detail

Writing Skills

Communication Skills

Collaboration

Self-Motivation

Education

Bachelor’s Degree

Job description

Archivist / Library Assistant Position (Full-Time) (Boston, MA)

The Winsor School, founded in 1886, is an independent girls’ school serving grades five through twelve, located in Boston’s Longwood Medical and Academic Research area. Our community values intellectual curiosity, authentic engagement, and personal integrity, preparing young women to pursue their aspirations and contribute meaningfully to the world. We are committed to creating an environment of respect and inclusion, reflected in our diverse curriculum, learning support, and community programs.

Position Overview

This full-time role is split approximately equally between the archives and the library. The archives work involves preserving Winsor’s history, making materials accessible, and strengthening community ties. The library responsibilities include supporting library operations and assisting students and staff.

The position reports to the Director of Strategic Communications and the Library Director, with transitional support from the current archivist and archivist emerita.

Responsibilities

1. Manage archival collections: accession, appraise, preserve analog, digital, and hybrid records.
2. Implement a Digital Asset Management system and initiate digitization projects.
3. Develop policies for archival collection management and access.
4. Organize collections via finding aids, inventories, and databases.
5. Oversee the school art collection documentation.
6. Facilitate access to archival resources and promote awareness within the community.
7. Respond to research requests from alumnae, faculty, staff, students, and external researchers.
8. Support communications by providing archival materials for various publications.
9. Operate the library circulation desk and supervise library users.
10. Assist with processing new books and creating displays for library events.
11. Perform additional library duties as assigned.

Qualifications

• Bachelor’s Degree.
• Experience with archival work, digital collections, and digitization.
• Commitment to community and inclusion efforts.
• Ability to build relationships with students and colleagues.
• Experience working with 5th–12th graders, or interest in librarianship, is desirable but not required.

Skills

• Strong organizational and attention to detail skills.
• Ability to work independently and collaboratively.
• Excellent writing and communication skills.
• Ability to prioritize and manage demands effectively.
• Self-motivated with a keen eye for detail.
• Physical ability to lift up to 30 pounds and perform related tasks.

Physical Requirements

Frequent standing, walking, sitting, bending, reaching, and lifting up to 30 pounds.

Additional Information

Department: Administration

This is a non-management, full-time position.