Archivist

430 DEPARTMENT OF LIBRARIES; Oklahoma City (OK); On-site; USD 42,000 - 47,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

Sick leave

Longevity bonus

Public Service Loan Forgiveness

Job summary

The Oklahoma Department of Libraries is hiring an Archivist I to provide professional consulting for state agency records management and access. You will work with agencies, researchers, and the public to transfer, process, and create finding aids for records in the State Archives and Records Center.

Responsibilities include drafting retention schedules, supporting the Archives Commission, and ensuring compliance with state and federal regulations.

Qualifications

• Master’s level degree in archival admin, library science, history, political science, or related field.
• CRM or CA certification preferred or eligible for certification.

Responsibilities

• Provide professional consulting to ensure compliant records management.
• Process records, draft finding aids, and create digital copies for access.
• Coordinate transfers to State Archives and Records Center.
• Assist researchers and public with record requests.
• Develop retention and disposition schedules per laws.

Skills

Archives & records mgmt

Research methods

Digital records & finding aids

Oral & written comms

Lifting 40 lbs

Travel for archives sites

Education

Master’s degree in archival admin / library science / related field

CRM/CA certification (optional)

Job description

Job Posting Title Archivist Agency 430 DEPARTMENT OF LIBRARIES Supervisory Organization Department of Libraries Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation

The Oklahoma Department of Libraries (ODL) is now accepting applications for the position of Archivist.The annual salaryfor the position is $41,800- $46,800 based on education and experience.

About the Oklahoma Department of Libraries

As the official state library of Oklahoma, ODL strives to ensure every Oklahoman has access to innovative, quality library and information resources andpossessesthe literacy skills needed to be successful in the global economy, toparticipatein democracy, and toaccomplishindividual life goals.

Located in the State Capitol Complex at 200 NE 18th St in Oklahoma City, ODL serves the information and records management needs of state government, supports public library development, coordinates statewide library information technology projects, and serves the public through its specialized research collections, including state and federal document depositories and the State Archives. ODL has a collection ofnearly 700,000volumes and an annual budget of approximately $8.7 million.

Benefits

• Generous state paid benefit allowance to help cover insurance premiums.
• A wide choice of insurance plans with no pre-existing condition exclusions or limitations.
• Flexible spending accounts for health care expenses and/or dependent care.
• Retirement Savings Plan with a generous match.
• 15 days of vacation and 15 days of sick leave the first year for full-time employees.
• 11 paid holidays a year.
• Public Service Loan Forgiveness.
• Employee discounts with a variety of companies and venders.
• Longevity Bonus for years of service.
• Annual Performance Evaluation Payments.

Job Description

The Archivist I provides professional consulting services to ensure state agencies maintain records according to statutory and regulatory requirements and best practices. They work with state agency personnel, researchers, and members of the public to provide access to records housed at the State Archives and the State Records Center. This process will include accepting the transfer of records into the State Archives or the State Records Center, processing records, creating and maintaining finding aids for records, creating digital copies of records and making them accessible through ODL’s website and other online platforms. In addition, they work with state agency personnel to draft and review records disposition schedules and support the activities of the Archives and Records Commission.

Job Duties

Develops procedures to control the creation, maintenance and use of public records, including the development of retention and disposition schedules in accordance with Title 67 O.S. Sections 201 et seq. and 305 et seq., state and federal regulations and the records management manual. Serves as a consultant to state agencies and local governments; appraises public records or historical documents for permanent research value; coordinates transfer of records from agencies to State Archives and/or State Records Center. Assists persons conducting research; makes documents and other information available on request. Processes materials and prepares finding aids; monitors the indexing, storage and retrieval of materials. Makes presentations to professional organizations and conducts workshops and in-service training. May supervise and/or train personnel in archival and records management functions and activities.

Minimum qualifications

Master’s degree in archival administration, library science, history, political science, public administration, or a related field; or Registration with the Institute of Certified Records Managers as a Certified Records Manager (CRM) or the Academy of Certified Archivists as a Certified Archivist (CA).

Knowledge and Skills

• Knowledge of principles, practices, procedures, and techniques of archives and records management
• Knowledge of research methods to perform independent research, including electronic resources and library cataloging tools
• Knowledge of archival research and technology trends
• Ability to interpret technical, legal and/or complex materials to meet information requests
• Ability to search electronic databases
• Ability to climb ladders, lift and carry boxes weighing forty (40) pounds
• Ability and willingness to travel to historical records collections found in libraries, archives and museums, and meetings and conferences throughout the state
• Knowledge of equipment and materials used in conducting training
• Knowledge of agency policies, procedures and of state and federal legislation related to assigned agency programs
• Ability to implement archives and records management services and programs
• Ability to establish and maintain effective working relationships with others
• Ability to communicate effective e both orally and in writing

Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

Oklahoma State Government is the largest employer in the state of Oklahoma, employing over 35,000 diverse and talented employees in more than 100 state agencies, boards and commissions. Our workplaces can be found across the state from Boise City to Idabel, Hollis to Miami, and everywhere in between. To learn more...

Industries

Government Administration Worker Size: 10,001+ Employees Headquarters: Oklahoma City, Oklahoma Utilizing the Office of Veterans Placement provides eligible veterans additional services and interview opportunities for State of Oklahoma employment.