Archivist

okgov; Oklahoma; On-site; USD 42,000 - 47,000; Full time

Benefits offered by this job

Health insurance

Vacation and sick leave (15 days each)

Holiday pay (11 days)

Public Service Loan Forgiveness

Retirement Savings Plan with a match

Job summary

The Archivist I position with the Oklahoma Department of Libraries (okgov) provides professional consulting to ensure state agencies maintain records in compliance with regulations. The role involves processing records, creating finding aids, and making digital copies accessible on ODL platforms.

You will work with state agencies and the public, developing retention/disposition schedules and supporting the Archives and Records Commission activities.

Qualifications

• Master's degree in archival administration, library science, history, political science, public administration, or a related field; or CRM/CA certification.
• Experience with records management best practices and regulatory compliance.

Responsibilities

• Develops procedures to control creation, maintenance and use of public records and retention schedules.
• Consults with state agencies and local governments on records management and disposition.
• Assists researchers and the public by providing access to records.
• Processes materials and creates finding aids; manages indexing and retrieval of materials.
• Gives presentations to professional groups and conducts workshops.
• May supervise and train staff in archival functions.

Skills

Archives knowledge

Research methods

Digital records

Public service

Education

Master's degree in archival administration or related field

CRM or ACA certification

Tools

Cataloging tools

State archives systems

Job description

Job Posting Title

Archivist

Agency

430 DEPARTMENT OF LIBRARIES

Supervisory Organization

Department of Libraries

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.
Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Full/Part-Time

Full time

Job Type

Regular

Compensation

The Oklahoma Department of Libraries (ODL) is now accepting applications for the position of Archivist. The annual salary for the position is $41,800- $46,800 based on education and experience.

About the Oklahoma Department of Libraries:

As the official state library of Oklahoma, ODL strives to ensure every Oklahoman has access to innovative, quality library and information resources and possesses the literacy skills needed to be successful in the global economy, to participate in democracy, and to accomplish individual life goals.

Located in the State Capitol Complex at 200 NE 18th St in Oklahoma City, ODL serves the information and records management needs of state government, supports public library development, coordinates statewide library information technology projects, and serves the public through its specialized research collections, including state and federal document depositories and the State Archives. ODL has a collection of nearly 700,000 volumes and an annual budget of approximately $8.7 million.

We know that benefits matter and that is why we offer a competitive benefits package for all eligible employees including:

• Generous state paid benefit allowance to help cover insurance premiums.
• A wide choice of insurance plans with no pre-existing condition exclusions or limitations.
• Flexible spending accounts for health care expenses and/or dependent care.
• Retirement Savings Plan with a generous match.
• 15 days of vacation and 15 days of sick leave the first year for full-time employees.
• 11 paid holidays a year.
• Public Service Loan Forgiveness.
• Employee discounts with a variety of companies and venders.
• Longevity Bonus for years of service
• Annual Performance Evaluation Payments

Job Description

The Archivist I provides professional consulting services to ensure state agencies maintain records according to statutory and regulatory requirements and best practices. They work with state agency personnel, researchers, and members of the public to provide access to records housed at the State Archives and the State Records Center. This process will include accepting the transfer of records into the State Archives or the State Records Center, processing records, creating and maintaining finding aids for records, creating digital copies of records and making them accessible through ODL's website and other online platforms. In addition, they work with state agency personnel to draft and review records disposition schedules and support the activities of the Archives and Records Commission.

Job Duties:

• Develops procedures to control the creation, maintenance and use of public records, including the development of retention and disposition schedules in accordance with Title 67 O.S. Sections 201 et seq. and 305 et seq., state and federal regulations and the records management manual.
• Serves as a consultant to state agencies and local governments; appraises public records or historical documents for permanent research value; coordinates transfer of records from agencies to State Archives and/or State Records Center.
• Assists persons conducting research; makes documents and other information available on request.
• Processes materials and prepares finding aids; monitors the indexing, storage and retrieval of materials.
• Makes presentations to professional organizations and conducts workshops and in-service training.
• May supervise and/or train personnel in archival and records management functions and activities.

Minimum qualifications:

• Master's degree in archival administration, library science, history, political science, public administration, or a related field; or
• Registration with the Institute of Certified Records Managers as a Certified Records Manager (CRM) or the Academy of Certified Archivists as a Certified Archivist (CA).

Knowledge and Skills:

• Knowledge of principles, practices, procedures, and techniques of archives and records management;
• Knowledge of research methods to perform independent research, including electronic resources and library cataloging tools;
• Knowledge of archival research and technology trends;
• Ability to interpret technical, legal and/or complex materials to meet information requests;
• Ability to search electronic databases;
• Ability to climb ladders, lift and carry boxes weighing forty (40) pounds;
• Ability and willingness to travel to historical records collections found in libraries, archives and museums, and meetings and conferences throughout the state;
• Knowledge of equipment and materials used in conducting training;
• Knowledge of