Archivist

State of Oklahoma; Oklahoma; On-site; USD 42,000 - 47,000; Full time

Benefits offered by this job

Generous state paid benefit allowance

Insurance plans with no pre-existing条件

Flexible spending accounts

Retirement Savings Plan with a match

15 days vacation and 15 days sickleave

11 paid holidays a year

Public Service Loan Forgiveness

Employee discounts

Longevity Bonus

Annual Performance Evaluation Payments

Job summary

The Archivist I position with the State of Oklahoma’s Department of Libraries provides professional consulting on records compliance and access to state agencies, researchers, and the public. It involves transferring records to the State Archives and Records Center, creating finding aids, and supporting records disposition planning.

Responsibilities include developing retention schedules, assisting in research access, and presenting workshops.

Qualifications

• Master’s degree in archival administration, library science, history, political science, public administration, or related field.
• CRM or CA certification.
• Knowledge of archives and records management.

Responsibilities

• Develops procedures to control the creation, maintenance and use of public records, including retention and disposition schedules.
• Consults with state agencies and local governments; appraises records for permanent value; coordinates transfer to State Archives/State Records Center.
• Assists researchers; makes documents available on request.
• Processes materials and prepares finding aids; monitors indexing, storage and retrieval of materials.
• Makes presentations to professional organizations and conducts workshops and in-service training.
• May supervise and/or train personnel in archival and records management functions.

Skills

Archives knowledge

Research methods

Archival tech trends

Technical interpretation

Database search

Lifting ability

Travel willingness

Training knowledge

Policy knowledge

Program implementation

Teamwork

Communication skills

Education

Master’s degree in archival administration, library science, history, political science, public administration, or a related field

CRM/CA certification

Job description

Job Posting Title

Archivist

Agency

430 DEPARTMENT OF LIBRARIES

Supervisory Organization

Department of Libraries

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

The Oklahoma Department of Libraries (ODL) is now accepting applications for the position of Archivist.The annual salaryfor the position is $41,800- $46,800 based on education and experience.

About the Oklahoma Department of Libraries: As the official state library of Oklahoma, ODL strives to ensure every Oklahoman has access to innovative, quality library and information resources andpossessesthe literacy skills needed to be successful in the global economy, toparticipatein democracy, and toaccomplishindividual life goals.

Located in the State Capitol Complex at 200 NE 18th St in Oklahoma City, ODL serves the information and records management needs of state government, supports public library development, coordinates statewide library information technology projects, and serves the public through its specialized research collections, including state and federal document depositories and the State Archives. ODL has a collection ofnearly 700,000volumes and an annual budget of approximately $8.7 million.

• Generous state paid benefit allowance to help cover insurance premiums.
• A wide choice of insurance plans with no pre-existing condition exclusions or limitations.
• Flexible spending accounts for health care expenses and/or dependent care.
• Retirement Savings Plan with a generous match.
• 15 days of vacation and 15 days of sick leave the first year for full-time employees.
• 11 paid holidays a year.
• Public Service Loan Forgiveness.
• Employee discounts with a variety of companies and venders.
• Longevity Bonus for years of service
• Annual Performance Evaluation Payments

Job Description

This Archivist I provides professional consulting services to ensure state agencies maintain records according to statutory and regulatory requirements and best practices. They work with state agency personnel, researchers, and members of the public to provide access to records housed at the State Archives and the State Records Center. This process will include accepting the transfer of records into the State Archives or the State Records Center, processing records, creating and maintaining finding aids for records, creating digital copies of records and making them accessible through ODL’s website and other online platforms. In addition, they work with state agency personnel to draft and review records disposition schedules and support the activities of the Archives and Records Commission.

Job Duties:

• Develops procedures to control the creation, maintenance and use of public records, including the development of retention and disposition schedules in accordance with Title 67 O.S. Sections 201 et seq. and 305 et seq., state and federal regulations and the records management manual.

• Serves as a consultant to state agencies and local governments; appraises public records or historical documents for permanent research value; coordinates transfer of records from agencies to State Archives and/or State Records Center.

• Assists persons conducting research; makes documents and other information available on request.

• Processes materials and prepares finding aids; monitors the indexing, storage and retrieval of materials.

• Makes presentations to professional organizations and conducts workshops and in-service training.

• May supervise and/or train personnel in archival and records management functions and activities.

Minimum qualifications

• Master’s degree in archival administration, library science, history, political science, public administration, or a related field; or

• Registration with the Institute of Certified Records Managers as a Certified Records Manager (CRM) or the Academy of Certified Archivists as a Certified Archivist (CA).

Knowledge and Skills

• Knowledge of principles, practices, procedures, and techniques of archives and records management;

• Knowledge of research methods to perform independent research, including electronic resources and library cataloging tools;

• Knowledge of archival research and technology trends;

• Ability to interpret technical, legal and/or complex materials to meet information requests;

• Ability to search electronic databases;

• Ability to climb ladders, lift and carry boxes weighing forty (40) pounds;

• Ability and willingness to travel to historical records collections found in libraries, archives and museums, and meetings and conferences throughout the state;

• Knowledge of equipment and materials used in conducting training;

• Knowledge of agency policies, procedures and of state and federal legislation related to assigned agency programs;

• Ability to implement archives and records management services and programs;

• Ability to establish and maintain effective working relationships with others;

• Ability to communicate effectively, both orally and in writing.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.