Archives Technician

New York Foundation for the Arts; New York (NY); On-site; USD 58,000 - 77,000; Part time

Job summary

The Smithsonian Institution seeks an Archives Technician at its New York Research Center to assist in managing collections and outreach activities. Candidates must hold a relevant bachelor's degree and possess strong organizational and communication skills to support the archive's mission.

Qualifications

• At least 2 years of experience in an archival, museum, or administrative setting.
• Experience with archival handling and packing procedures.
• Familiarity with oral history practices and audio-visual equipment is a plus.

Responsibilities

• Assist with acquisition and pre-processing of archival collections.
• Support donor communication and outreach.
• Provide office coordination and technical assistance.

Skills

Organizational skills

Communication skills

Interpersonal skills

Education

Bachelor’s degree in Art History, Library and Information Science, Museum Studies, or related field

Tools

Microsoft Office

Google Suite

Digital asset management systems

Job description

$58,876 - $76,543 (Annual) Part Time Temporary 4-Year Degree

Administration, Registrars/Collections Mgmt., Curatorial

Description

OVERVIEW

The Smithsonian Institution is a unique complex of 21 museums and galleries, the National Zoo and Conservation Biology Institute and nine research centers. The Smithsonian is a national and world treasure and is dedicated to its founding mission, “the increase and diffusion of knowledge.” The Smithsonian’s National Zoo and Conservation Biology Institute plays a leading role in the Smithsonian’s global efforts to save wildlife species from extinction and train future generations of conservationists.

The position is located at the New York Research Center of the Archives of American Art, Smithsonian Institution. The Archives of American Art is the nation's largest repository of documentation of the visual arts and culture in the United States. The Archives' mission is to collect, preserve, and make available for study records, original papers, photographs, diaries, sketchbooks, and oral history interviews. On the subject of art in America, the Archives is the largest archives in the world holding more than 20 million documents. The Archives is headquartered in Washington, D.C. with a regional center in New York City. The primary purpose of the position is to support the acquisition of regional collections and operations of the Archives' New York office.

DUTIES AND RESPONSIBILITIES

The Archives Technician plays a critical role in supporting the collecting, administrative, and public-facing activities of the Archives of American Art’s New York office. Reporting to the Head of Collecting, the incumbent assists with the acquisition and pre-processing of archival collections, supports donor communication and outreach, and provides office coordination and technical assistance. This position also contributes to public programs and exhibitions, enhancing engagement with the Archives' collections and mission.

In this position, you will conduct the following duties and responsibilities:

• Archival Collecting and Pre-Processing
• Office and Technical Support
• Outreach and Engagement Assistance

QUALIFICATION REQUIREMENTS

• Bachelor’s degree in Art History, Library and Information Science, Museum Studies, or a related field preferred.
• At least 2 years of experience in an archival, museum, or administrative setting.
• Strong organizational skills with the ability to manage multiple responsibilities efficiently.
• Excellent communication and interpersonal skills, with a professional demeanor and discretion.
• Experience with archival handling, packing, and basic cataloging procedures.
• Familiarity with oral history practices and audio-visual equipment is a plus.
• Proficiency in Microsoft Office, Google Suite, and digital asset management systems preferred.
• Ability to lift and transport boxes and archival materials as needed.

HOW TO APPLY:CV/Resume must include a description of your paid and non-paid work experience that is related to this job; starting and ending dates of job (month and year); and average number of hours worked per week. CV/Resume must include the month and year of all degrees earned; professional and relevant volunteer experience; peer-reviewed publications; competitive funding received; any honors or awards received; memberships in professional societies; presentations given at national/international meetings; and names, addresses, and phone numbers of four persons familiar with your scientific stature, contributions, and recognition. Earned, academic degrees must be verified with copies of official university transcripts that clearly state the classes taken, degree awarded, the major, and date of conferral.

CV/RESUME MUST CLEARLY IDENTIFY HOW YOU WILL FULFILL THE SPECIALIZED EXPERIENCE TO BE CONSIDERED.Failure to provide this information and documents will result in your application receiving no further consideration.

A cover letter can be included with the application materials to summarize the applicant’s training, experience, and interest in the position.

Any false statement in your application may result in rejection of your application and may also result in termination after employment begins.

Join us in "Inspiring Generations through Knowledge and Discovery."

What To Expect Next: Once the vacancy announcement closes, a review of your resume and cover letter will be compared against the qualification and experience requirements related to this job. After review of applicant resumes is complete, qualified candidates will be referred to the hiring manager.

Relocation expenses are not paid.

The Smithsonian Institution provides reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation should [e-mail]. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.To learn more, please review the Smithsonian’sAccommodation Procedures .

The Smithsonian Institution is anEqual Opportunity Employer. We believe that a workforce comprising a variety of educational, cultural, and experiential backgrounds support and enhance our daily work life and contribute to the richness of our exhibitions and programs. See Smithsonian EEO program information:https://www.si.edu/oeesd .

About Smithsonian Institution

Founded in 1846, the Smithsonian is the world’s largest museum and research complex of 21 museums and galleries, the National Zoo and Conservation Biology Institute, and 14 education and research facilities. There are more than 6,500 Smithsonian employees, including approximately 500 scientists. The total number of objects, works of art and specimens at the Smithsonian is estimated at more than 157 million.

How to apply

HOW TO APPLY:CV/Resume must include a description of your paid and non-paid work experience that is related to this job; starting and ending dates of job (month and year); and average number of hours worked per week. CV/Resume must include the month and year of all degrees earned; professional and relevant volunteer experience; peer-reviewed publications; competitive funding received; any honors or awards received; memberships in professional societies; presentations given at national/international meetings; and names, addresses, and phone numbers of four persons familiar with your scientific stature, contributions, and recognition. Earned, academic degrees must be verified with copies of official university transcripts that clearly state the classes taken, degree awarded, the major, and date of conferral.

CV/RESUME MUST CLEARLY IDENTIFY HOW YOU WILL FULFILL THE SPECIALIZED EXPERIENCE TO BE CONSIDERED.Failure to provide this information and documents will result in your application receiving no further consideration.

A cover letter can be included with the application materials to summarize the applicant’s training, experience, and interest in the position.

Any false statement in your application may result in rejection of your application and may also result in termination after employment begins.