Archives Intern

001 University of Rochester; United States; On-site; USD 23,000 - 30,000; Part time

Job summary

The University of Rochester offers a semester-long internship in the Special Collections and Archives. You will gain hands-on archival processing experience, arrange and describe a collection, and create a finding aid in ArchivesSpace, while also building a digital collection through curating, digitizing, and metadata creation.

You will promote your work via blogs and social media and collaborate with Miner Library’s communications team. High school diploma required; MLIS preferred.

Qualifications

• High School diploma required.
• Enrolled in a credit-bearing internship/practicum preferred.
• MLIS degree or related program preferred.

Responsibilities

• Process the Visiting Nurses Association of Rochester, NY papers for preservation and create a DACS-compliant finding aid in ArchivesSpace.
• Curate a digital collection from historical ephemera for addition to New York Heritage.
• Digitize items following NY Heritage guidelines and create metadata.
• Promote the work via blog posts and social media in collaboration with the library's team.
• Perform other archival duties as assigned.

Skills

Written communication

Organizational skills

Independent work

Archival description

Attention to detail

Fragile materials handling

Education

High School diploma

Enrolled in MLIS degree program

Enrolled in related degree program

Tools

ArchivesSpace

Job description

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address): 601 Elmwood Ave, Rochester, New York, United States of America, 14642 Opening: Worker Subtype: Temporary Time Type: Time as Reported / Per Diem Scheduled Weekly Hours: As Scheduled Department: 400159 Institute for Innovative Educ Work Shift: UR - Day (United States of America) Range: UR URG 102 H Compensation Range: $17.50 - $22.79 The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities

This semester long internship offers experiential learning within the special collections and archives field. The intern will recieve hands‑on archival processing experience by arranging and describing a collection from beginning (assessment) to end (finding aid creation in ArchivesSpace), as well as experience in creating a digital collection by curating, digitizing and creating metadata. In addition, the intern will also gain experience with collection promotion activities via social media and external avenues.

ESSENTIAL FUNCTIONS

• Process the Visiting Nurses Association of Rochester, NY papers according to national archival standards: rehouse the collection for preservation, arrange and describe the collection, and create a DACS-compliant finding aid in ArchivesSpace.
• Curate a digital collection from History of Medicine’s Atwater American Popular Medicine Collection ephemera to be added to New York Heritage.
• Digitize the curated items according to New York Heritage guidelines.
• Create metadata to describe the digitized material according to New York Heritage guidelines.
• Promote the work done throughout the internship via blog posts and social media, collaborating with Miner Library’s social media team, as well as through archival and library association newsletters and listservs.
• Other archival duties as assigned.

MINIMUM EDUCATION & EXPERIENCE

• High School diploma required
• Or equivalent combination of education and experienc
• Enrolled in a higher education degree seeking program in a related field (i.e. history, library science, museum studies, art history, etc.) preferred
• Enrolled in a credit-bearing internship/practicum before the internship begins preferred
• Enrolled in a MLIS degree program or equivalent preferred
• Experience arranging and describing archival materials preferred
• Experience with collections management systems, such as ArchivesSpace preferred
• Experience with digitization and metadata creation preferred

KNOWLEDGE, SKILLS AND ABILITIES

• Interest in gaining experience with archival collections and description preferred
• Familiarity with archival descriptive content standards, especially Describing Archives: A Content Standard (DACS) preferred
• Sensitivity to handling fragile materials preferred
• Strong written communication skills preferred
• Excellent organizational skills and attention to detail preferred
• Ability to work independently and/or with minimal supervision after initial training preferred

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.

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Located in western New York, Rochester is our namesake and our home. One of the world’s leading research universities, Rochester has a long tradition of breaking boundaries—always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better. If you’re looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals. At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better—Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.