Archive Records Specialist (Short-Term)-305928

Delaware Nation Industries; Vermont; On-site; USD 77,000 - 94,000; Full time

Benefits offered by this job

Medical, Vision, Dental—premium paid

401K match

Disability insurance

Pet insurance

Education reimbursement

Parking and transit benefits

Job summary

Delaware Nation Industries is seeking an Archives Records Technician to prepare inactive PM/DTCC records for transfer to archives. You will assemble archive boxes, label folders with company names and the last year of records, and create a MANIFEST spreadsheet.

You will coordinate pickups with the Records Management Analyst and submit archiving requests for approval. The role requires active Secret clearance, experience in office management and handling of classified documentation, and a

Qualifications

• Must have an active Secret clearance.
• Experience in office management.
• Experience working with classified documentation.
• Great organizational skills.
• Must be available to work 5 days a week in office.

Responsibilities

• Prepare inactive PM/DTCC records for transfer to archives and assemble archive boxes.
• Label folders with company names and last year of records; format and pack boxes with three-finger spacing.
• Create and maintain a MANIFEST spreadsheet listing each box’s contents.
• Coordinate archive pickups with Records Management Analyst and Archives Management office.
• Submit archiving request forms for approval and save approved forms to the Archives shared folder.

Skills

Secret clearance

Office management

Classified docs handling

Organizational skills

In-office 5 days

Job description

The incumbent prepares inactive Office of Defense Trade Controls Compliance (PM/DTCC) records for transfer to the archives, following the office’s Archives Record Procedures. The incumbent puts together archive boxes, moves files from office shelving to a prep workstation, and removes all staples, paper clips, binder clips, dividers, sticky notes, and flags before moving records into new folders. The incumbent labels each new folder with the company names and the last year of records, fits as many companies as possible into each folder, and packs boxes facing the front with three-finger spacing between folders. Records will not accept overcrowded boxes. The incumbent creates and maintains a MANIFEST spreadsheet listing each box’s contents.

Working with the PM/DTCM Records Management Analyst, the incumbent checks every box for quality: each folder listed must be in the box, company codes and names must match the folder labels exactly, and any errors in the box or form must be fixed before the box moves to storage. The incumbent coordinates archive pickups with the PM/DTCM Records Management Analyst and the Archives Management office. The incumbent helps submit the archiving request form for approval, saves the approved forms to the Archives shared folder, and schedules pickup dates and times with archiving support.

• Must have an active Secret clearance
• Experience in office management
• Experience working with classified documentation
• Great organizational skills
• Must be available to work 5 days a week in office

• Covers 100% of employee benefit premiums, including Medical (PPO or HDHP Option), Vision, Dental

• Matching 401K
• Short- and Long-Term Disability
• Pet Insurance
• Professional Development/Education Reimbursement
• Parking and Transit Benefits for NY, NJ, ATL, and DC Metro areas

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Salary Compensation:

$85,000