Archive & Records Management Specialist

Aston Carter; O’Fallon (MO); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Short and long-term disability

HSA

Time Off / PTO

Job summary

Aston Carter seeks a Records Retention & Archive Specialist to organize, classify, and archive physical and electronic records per retention policies and compliance requirements. This role supports audit readiness and information governance across the organization.

Based in O Fallon, MO, the onsite contract position requires 2+ years in records management, strong document control, and proficiency with SharePoint and Microsoft Office.

Qualifications

• 2+ years of experience in document management or records administration.
• Knowledge of records retention principles and information governance.
• Experience with electronic document management systems and SharePoint.

Responsibilities

• Review, organize, classify, and archive business records according to retention schedules.
• Maintain document inventories and indexing systems for efficient retrieval.
• Coordinate transfer of records between active storage, archive locations, and secure destruction processes.
• Identify duplicate, outdated, or unnecessary files and dispose per policy.
• Collaborate with business units to ensure proper document management practices.
• Monitor compliance with records management standards and regulatory requirements.
• Maintain confidentiality and safeguard sensitive information.
• Assist with digitization projects, scanning, and electronic records management.
• Prepare periodic reporting on archive activities and storage utilization.

Skills

Organizational skills

Attention to detail

Communication

Collaboration

Discretion

Microsoft Office

Excel

Word

Outlook

SharePoint

Records management

Data governance

Confidentiality

Regulatory compliance

Education

High school diploma

Associate degree

Bachelor's degree

Tools

Electronic document management systems

SharePoint

File repositories

Job description

Aston Carter seeks a Records Retention & Archive Specialist to organize, classify, and archive physical and electronic records per retention policies and compliance requirements. This role supports audit readiness and information governance across the organization.

Based in O Fallon, MO, the onsite contract position requires 2+ years in records management, strong document control, and proficiency with SharePoint and Microsoft Office.