Architecture Firm Office Operations Lead

Beyer Blinder Belle; Washington (District of Columbia); Sur place; USD 55 000 - 65 000; Plein temps

Avantages offerts par ce poste

Health benefits (medical, dental, and视

401(k) plan and savings programs

Paid time off and holidays

Professional development support

Wellness programs

Mentorship and ERGs

Résumé du poste

Beyer Blinder Belle seeks an organized Office Coordinator to support office leadership and maintain a welcoming, professional workstation. The role coordinates daily operations, supports administrative tasks, and collaborates with Marketing, IT, HR, and leadership on special projects.

The successful candidate will be a proactive self-starter with strong time management, clear communication, and the ability to balance multiple assignments under deadlines.

Qualifications

• 3–5+ years of administrative or office coordination experience.
• Proficiency in Microsoft Word and Excel; familiarity with InDesign is a plus.
• Strong written and verbal communication; ability to manage multiple assignments and deadlines.

Responsabilités

• Manage front desk reception, welcome visitors, direct inquiries, and handle incoming correspondence.
• Provide administrative support to office leadership, including meeting planning, calendar management, travel coordination, and project administration.
• Coordinate daily office operations, including building-related work orders, office repairs, mail distribution, messenger services, and office equipment needs.
• Monitor and respond to daily office service tickets and email requests, coordinating with departments or vendors to resolve issues.
• Process monthly team expense reports and review office vendor expenses.
• Organize regular office meetings, firmwide activities, and morale events under Partners and Principals.
• Coordinate AIA Lunch and Learns and submit continuing education credits.
• Collaborate with marketing, IT, and HR to support staff and maintain office operations.
• Occasionally support evening meetings and events.

Connaissances

Administrative experience

Time management

Written and verbal communication

Multitasking

Outils

Microsoft Word

Microsoft Excel

InDesign

Description du poste

Beyer Blinder Belle seeks an organized Office Coordinator to support office leadership and maintain a welcoming, professional workstation. The role coordinates daily operations, supports administrative tasks, and collaborates with Marketing, IT, HR, and leadership on special projects.

The successful candidate will be a proactive self-starter with strong time management, clear communication, and the ability to balance multiple assignments under deadlines.