Architectural Project Coordinator | Flexible Schedule

Skidmore, Owings & Merrill LLP (SOM); New York (NY); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Health, dental, vision insurance

Disability and life insurance

401K matching

Flexible schedules

Paid time off

Professional development reimbursement

Mentorship programs

Job summary

Skidmore, Owings & Merrill LLP (SOM) is seeking an organized administrative professional in New York to support fee proposals, marketing efforts, client meetings, and project administration. You will coordinate billing, maintain project records, and help ensure timely delivery across design phases.

The role requires at least 2 years of office experience, strong proofreading and communication skills, and familiarity with Google Workspace, Word, Excel, and Salesforce.

Qualifications

• Bachelor’s degree desirable.
• Minimum 2 years’ professional work experience in an office environment.
• Prior experience in Architecture, engineering or construction is highly desirable.
• Strong proofreading skills.
• Exceptional written and communication skills.
• A proven work ethic and the ability to anticipate needs, service clients, initiate decisions and coordinate the activities of others.
• Prior financial, accounting or bookkeeping experience.
• Strong command of Google Workspace, Microsoft programs, especially Word and Excel and Salesforce.

Responsibilities

• Assist in the preparation of fee proposals, project memos, correspondence, contracts and schedules for professional services.
• Support marketing related efforts (i.e. RFQ/RFPs, Salesforce data, etc.).
• Schedule client meetings and record meeting minutes for review by Project Manager.
• Coordinate appropriate billings with Project Manager and Project Accountant; set up projects in accounting systems and maintain work plans in Vision.
• Maintain records of certificates of insurance, internally and externally.
• Provide support during CD, tender and CA phases.
• Maintain and update project data in various mediums including hard copy files and network drives.
• Organize and implement administrative projects independently and meet deadlines.
• Coordinate and maintain multiple schedules and travel arrangements.

Skills

Communication skills

Proofreading

Teamwork

Work ethic

Education

Bachelor’s degree desirable

Tools

Google Workspace

Microsoft Word

Microsoft Excel

Salesforce

Job description

Skidmore, Owings & Merrill LLP (SOM) is seeking an organized administrative professional in New York to support fee proposals, marketing efforts, client meetings, and project administration. You will coordinate billing, maintain project records, and help ensure timely delivery across design phases.

The role requires at least 2 years of office experience, strong proofreading and communication skills, and familiarity with Google Workspace, Word, Excel, and Salesforce.