Hybrid Project Coordinator I — Architecture & Planning

Skidmore, Owings & Merrill (SOM); New York (NY); Hybrid; USD 70,000 - 80,000; Full time

Benefits offered by this job

Health & wellness

401K matching

Hybrid/flexible schedules

Professional development reimbursement

Job summary

SOM, Skidmore, Owings & Merrill, is seeking an administrative professional in New York to support project and client activities. The role includes drafting proposals, managing accounting reports, and coordinating marketing efforts, with a focus on accuracy and client service.

Strong proofreading, communication, and teamwork are essential, as is experience with Google Workspace, Salesforce, and MS Office. Hybrid work is available, with emphasis on deadlines and collaborative project delivery.

Qualifications

• Bachelor’s degree preferred; strong organizational skills.
• At least 2 years in an office environment working with a team.
• Experience in architecture, engineering or construction is highly desirable.
• Proven proofreading and exceptional written communication abilities.
• Strong command of Google Workspace, Microsoft Word/Excel and Salesforce.

Responsibilities

• Draft fee proposals, project memos, correspondence, contracts and schedules for professional services.
• Generate project accounting and labor reports.
• Prepare marketing related efforts.
• Schedule client meetings and record meeting minutes for review by Project Manager.
• Prepare billings to ensure payment compliance and set up projects in accounting systems.
• Maintain records of certificates of insurance.
• Begin to facilitate progress action items during CD, tender and CA phases.
• Maintain, review, update and archive project data across multiple platforms.
• Identify, organize and implement administrative projects independently with deadlines.
• Maintain multiple schedules and perform support duties including expense reports and time cards.

Skills

Strong proofreading

Exceptional written communication

Team coordination

Client service

Attention to deadlines

Education

Bachelor’s degree

Tools

Google Workspace

Microsoft Word

Microsoft Excel

Salesforce

Job description

SOM, Skidmore, Owings & Merrill, is seeking an administrative professional in New York to support project and client activities. The role includes drafting proposals, managing accounting reports, and coordinating marketing efforts, with a focus on accuracy and client service.

Strong proofreading, communication, and teamwork are essential, as is experience with Google Workspace, Salesforce, and MS Office. Hybrid work is available, with emphasis on deadlines and collaborative project delivery.