Construction Administration Coordinator - Architecture Background Required

LVI Associates; Houston (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

LVI Associates in Houston seeks a Construction Administration Coordinator to support project teams through the construction phase of a diverse commercial portfolio. You will coordinate between design and construction, participate in site visits, and help ensure project documentation is accurate and timely.

The role blends field exposure with project administration, QA, and process development, requiring 2+ years in construction or CA, proficiency with MS Office and Procore, and strong

Qualifications

• High School diploma or equivalent required.
• Degree in architecture, engineering, construction management, or related field preferred.
• 2+ years in project engineering, construction administration, or related role.

Responsibilities

• Support Project Managers and Project Architects through the Construction Administration phase.
• Attend job site visits to document progress and assist with reporting.
• Review RFIs, submittals, shop drawings, and construction documents for completeness and coordination.
• Help develop, implement, and maintain Construction Administration SOPs.
• Train team members on CA processes, standards, and best practices to ensure consistency across projects.
• Track project progress and provide recommendations to improve efficiency and quality during construction.
• Maintain accurate project records, site observations, meeting notes, and construction documentation.
• Assist with punch lists, closeout documentation, and project turnover activities.
• Coordinate with architects, engineers, contractors, consultants, and ownership representatives to facilitate communication and issue resolution.
• Utilize project management and construction software to document project activities and status updates.

Skills

Organizational skills

Time management

Verbal communication

Written communication

Attention to detail

Multitasking

Team collaboration

Problem solving

Professional presence

Education

High School Diploma

Associate/Bachelor's degree in Architecture/Engineering/Construction Management/PM

Tools

Microsoft Office

Procore

Scheduling software

Job description

An established and growing architecture firm is seeking a Construction Administration Coordinator to support project teams through the construction phase of a diverse portfolio of commercial projects. This is an excellent opportunity for a detail-oriented construction professional who enjoys coordinating projects, improving processes, participating in site visits, and serving as a key resource between design and construction teams.

This role offers a unique blend of field exposure, project administration, quality assurance, and process development. The ideal candidate will have experience in construction management, project engineering, or construction administration and a strong understanding of how projects move from design into construction and closeout.

Key Responsibilities

• Support Project Managers and Project Architects throughout the Construction Administration phase of projects.
• Attend job site visits to document progress, identify issues, and assist with project reporting.
• Review contractor RFIs, submittals, shop drawings, and construction documentation for completeness and coordination.
• Help develop, implement, and maintain Construction Administration Standard Operating Procedures (SOPs).
• Train team members on CA processes, standards, and best practices to ensure consistency across projects.
• Track project progress and provide recommendations to improve efficiency and quality during construction.
• Maintain accurate project records, site observations, meeting notes, and construction documentation.
• Assist with punch lists, closeout documentation, and project turnover activities.
• Coordinate with architects, engineers, contractors, consultants, and ownership representatives to facilitate communication and issue resolution.
• Utilize project management and construction management software to document project activities and status updates.

Qualifications

• High School Diploma or equivalent required.
• Associate's or Bachelor's Degree in Architecture, Engineering, Construction Management, Project Management, or a related field preferred.
• Minimum of 2+ years of experience as a Project Engineer, Construction Administrator, Assistant Project Manager, or similar role within the construction or design industry.
• Working knowledge of Construction Administration processes and project delivery methods.
• Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, Teams, and scheduling tools.
• Experience with Procore or similar construction management software preferred.
• Understanding of construction systems, building materials, and MEP systems.
• Ability to read and interpret construction documents and specifications.

Desired Skills

• Strong organizational and time management abilities.
• Excellent written and verbal communication skills.
• Detail-oriented with a proactive, problem-solving mindset.
• Ability to manage multiple priorities in a fast-paced environment.
• Professional presence when interacting with project stakeholders.
• Strong collaboration skills and the ability to build relationships with project teams.
• Sound judgment and decision-making abilities.
• Commitment to quality, accountability, and continuous improvement.

Travel & Work Environment

• Primarily office-based with regular visits to project sites throughout the Houston area and surrounding region.
• Occasional travel may be required, including limited domestic air travel.
• Position requires the ability to walk active construction sites and occasionally lift up to 30 pounds.