Architectural Practice Operations & Contracts Specialist

Kendall/Heaton Associates, Inc.

Houston (TX)

On-site

USD 60,000 - 90,000

Full time

2 days ago

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Job summary

Kendall/Heaton Associates, Inc. is seeking an organized professional to support contract administration, compliance, and operational systems. You will work with Partners and Project Principals to maintain registrations, records, and COIs, while coordinating invoicing review workflows and supporting accounting processes.

The role emphasizes accuracy, multi-tasking, and proactive support for firm leadership and office operations in a timely manner.

Qualifications

5+ years of experience in architecture, engineering, construction, professional services, operations, compliance, business administration, or accounting support.
Strong organizational, communication, and problem-solving skills.
Exceptional attention to detail and follow-through.
Ability to manage multiple priorities independently.

Responsibilities

Support Partner-led administration of client and consultant agreements.
Maintain firm registrations, professional licensing, annual filings, and compliance tracking.
Manage Certificates of Insurance (COIs) and related documentation.
Maintain firmwide client, consultant, contract, and compliance records.
Coordinate consultant and vendor invoice review workflows and support accounting processes.
Provide administrative and operational support to firm leadership and office operations as needed.