Architectural Plans Coordinator & Document Control

QXO; Winter Haven (FL); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health Care Benefits

401(k) with employer match

Paid Time Off

Job summary

QXO is seeking a detail-oriented Administrative Assistant to support plan intake, processing, and document control in our Florida offices. You will log and organize architectural plans, track revisions, and coordinate with internal teams to ensure access to current project files.

Ideal candidates have a high school diploma, strong computer skills, and experience with Autodesk or AutoCAD is a plus. This full-time role offers health benefits, a 401(k), and PTO.

Qualifications

• High school diploma or equivalent required.
• Strong computer and administrative skills.
• Ability to organize and maintain electronic documents and records.
• Ability to read and compare architectural and structural plan documents sufficiently to identify revisions and changes.

Responsibilities

• Coordinate with customers and internal teams to obtain missing plans and information.
• Log, categorize, name, and organize plan documents within company systems and filing structures.
• Maintain Revision histories and ensure current versions are accessible.
• Support plan-library improvements and document accessibility.
• Communicate plan-related questions clearly and professionally.
• Track outstanding documentation and follow up as needed.

Skills

Organizational skills

Attention to detail

Data entry

Communication skills

Time management

Independent work

Customer-focused

Education

High school diploma

Tools

Autodesk/AutoCAD

Job description

QXO is seeking a detail-oriented Administrative Assistant to support plan intake, processing, and document control in our Florida offices. You will log and organize architectural plans, track revisions, and coordinate with internal teams to ensure access to current project files.

Ideal candidates have a high school diploma, strong computer skills, and experience with Autodesk or AutoCAD is a plus. This full-time role offers health benefits, a 401(k), and PTO.