Architectural Plan Processor

Beacon Roofing Supply, Inc; Winter Haven, Northern (FL, KY); Hybrid; USD 42,000 - 68,000; Full time

Job summary

QXO is North America’s largest distributor and installer of insulation and a major player in roofing, lumber, waterproofing and related building materials. The Architectural Plan Coordinator will receive, organize and maintain architectural and structural plan documents to support design, estimating, production and other teams.

The role requires meticulous attention to detail, strong organization, and the ability to manage multiple plan sets and revisions in a fast-paced environment while

Qualifications

• High school diploma or equivalent required.
• Strong computer and administrative skills.
• Ability to organize and maintain electronic documents and records.
• Ability to read and compare architectural and structural plan documents to identify revisions and changes.

Responsibilities

• Receive architectural and structural plans from submissions and other sources.
• Log, categorize, name, and organize plan documents in company systems.
• Review revisions and maintain revision histories.
• Coordinate with internal teams to ensure timely access to current project information.
• Support plan-library organization and improve document accessibility.
• Perform accurate data entry and maintain project and customer data.
• Follow document-control standards and retention procedures.
• Prioritize plan requests and follow up on outstanding documents.

Skills

Strong organizational skills

Attention to detail

Multitasking

Revision detection

Document control

Data entry

Communication skills

Process adherence

Time management

Independence

Customer focus

Accuracy under pressure

Education

High school diploma or equivalent

Tools

AutoCAD

Job description

QXO is North America’s largest distributor and installer of insulation; second-largest distributor of roofing products; second-largest publicly traded distributor of lumber and building materials; and largest distributor of waterproofing products. QXO is the fastest growing company in the $800 billion building products distribution industry and plans to become the tech-enabled leader by delivering best-in-class customer satisfaction and outsized returns for its shareholders. The company is targeting $50 billion in annual revenue within the next decade through accretive acquisitions and organic growth. Visit QXO.com for more information.

What you'll do:

The Architectural Plan Coordinator is responsible for receiving, organizing, maintaining, tracking, and distributing architectural and structural plan documents that support design, estimating, production, and other operational teams. This role ensures plan revisions are accurately documented, current information is readily available, and the company’s plan library remains complete and organized.

The ideal candidate is highly detail-oriented, organized, and comfortable managing multiple plan sets and revisions in a fast-paced environment. Success in this role requires strong document-control skills, effective communication, and the ability to distinguish changes within architectural and structural plans.

Plan Intake and Processing

• Receive architectural and structural plans from customer submissions, email communications, and other approved sources

• Review incoming plan sets for completeness and identify required supporting information

• Log, categorize, name, and organize plan documents within company systems and filing structures

• Process plan-related documentation efficiently to support Design, Estimating, Production, Sales, and other departments

• Ensure plans and supporting documents are stored in the appropriate project or customer locations

• Maintain accurate records of plan receipt, processing, and distribution

Revision Tracking and Document Control

• Review incoming plan sets and compare revisions to identify updates and changes between versions

• Accurately document plan revisions and maintain clear revision histories

• Ensure outdated plans are appropriately identified and current versions are readily accessible

• Communicate revisions promptly to departments and team members affected by plan changes

• Maintain document-control standards to reduce the risk of employees working from outdated information

• Follow company procedures for document retention, plan management, and recordkeeping

Plan Library Management

• Maintain the accuracy, organization, and integrity of the company’s architectural and structural plan library

• Ensure plan records are complete, current, consistently organized, and easily retrievable

• Maintain standardized naming, filing, and categorization practices

• Identify missing, duplicate, incomplete, or outdated plan documentation

• Support ongoing organization and cleanup of electronic plan files and related records

• Assist with improvements to plan-library processes and document accessibility

Customer and Cross Functional Coordination

• Coordinate with customers and internal teams to obtain missing plans, revisions, specifications, or other required information

• Communicate plan-related questions clearly and professionally

• Work closely with Architectural, Design, Estimating, Production, Sales, and Operations teams to ensure timely access to current project information

• Respond to requests for plans and supporting documentation in a timely manner

• Help clarify document status, revision history, and project information when needed

• Maintain effective communication regarding outstanding or updated plans

Administrative and Workflow Support

• Support departmental workflow by ensuring plan submissions and revisions are processed accurately and on time

• Perform accurate data entry and maintain project and customer information within company systems

• Assist with scanning, filing, indexing, and electronic document management

• Track outstanding documentation and follow up as needed

• Prioritize multiple incoming plan requests based on business and project needs

• Support continuous improvement efforts related to document control, organization, and workflow efficiency

• Perform additional administrative or project-support duties as assigned

What you'll bring:

• Strong organizational skills and exceptional attention to detail

• Ability to manage multiple plan sets, revisions, requests, and priorities simultaneously

• Ability to identify and distinguish revisions within architectural and structural plans

• Strong document-control and recordkeeping skills

• Accurate data-entry and computer skills

• Strong written and verbal communication abilities

• Ability to follow standardized processes and maintain consistent documentation

• Strong time-management and prioritization skills

• Ability to work independently while supporting multiple departments

• Customer-focused and collaborative approach

• Ability to maintain accuracy in a fast-paced environment

Required Qualifications

• High school diploma or equivalent required

• Strong computer and administrative skills

• Ability to organize and maintain electronic documents and records

• Ability to read and compare architectural and structural plan documents sufficiently to identify revisions and changes

Preferred Qualifications

• Previous experience in administrative support, document control, construction, building materials, architecture, design support, or a related environment preferred

• Experience working with architectural plans, structural plans, blueprints, or construction documents preferred

• Experience with Autodesk, AutoCAD, or related design/document software is a plus

• Familiarity with document management, project management, or plan-management systems preferred

• Experience supporting truss, component manufacturing, residential construction, or building materials operations is a plus

Work Environment and Requirements

• Work is performed primarily in an office environment

• Extensive computer, document-management, and data-entry work throughout the workday

• Ability to sit and work at a computer for extended periods

• Frequent review of architectural plans, structural plans, electronic documents, and project records

• Frequent interaction with Architectural, Design, Estimating, Production, Sales, customers, and other internal teams

• Ability to manage multiple requests and deadlines in a fast-paced environment

• Occasional visits to production or operational areas may be required

• Required PPE must be worn when entering designated operational areas

What you'll earn

• Health Care Benefits

• 401(k) with employer match

• Paid Time Off

Benefits for union‑represented roles are determined by the applicable collective bargaining agreement and may differ from standard company benefits.

QXO is an Equal Opportunity Employer. We value diversity and do not discriminate on the basis of race, color, religion, gender and sexual orientation, national origin, age, disability, or any other protected status.