Architectural Office Coordinator

Beyer Blinder Belle; Washington (District of Columbia); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Health insurance (medical, dental, and

401(k) plan

PTO and holidays

ARE exam fee subsidies

Job summary

Beyer Blinder Belle, a nationally recognized architecture and planning firm with offices in Washington, DC, seeks an organized and self‑motivated Office Coordinator to support office leadership and ensure a welcoming, professional, and well‑managed office environment.

The role collaborates with marketing, IT, HR, and leadership on ongoing responsibilities and special projects, managing daily operations, events, and travel coordination while demonstrating proactive, detail‑oriented, and reliable

Qualifications

• 3–5+ years of administrative or office coordination experience.
• Strong written and verbal communication skills and the ability to build effective working relationships.
• Experience managing multiple assignments, setting priorities, and meeting deadlines with careful attention to detail.
• Experience coordinating meetings, events, vendors, supplies, and expense reports.
• Proficiency in Microsoft Word and Excel; familiarity with InDesign is a plus.

Responsibilities

• Manage front desk reception, welcome visitors, direct inquiries, and handle incoming correspondence.
• Provide administrative support to office leadership, including meeting planning, calendar management, travel coordination, and project administration.
• Coordinate daily office operations, including building-related work orders, office repairs, mail distribution, messenger services, and office equipment needs.
• Monitor and respond to daily office service tickets and email requests, coordinating with the appropriate department or vendor to resolve issues.
• Process monthly team expense reports and review office vendor expenses.
• Organize regular office meetings, firmwide activities, and morale events under the direction of Partners and Principals.
• Coordinate AIA Lunch and Learns and submit continuing education credits.
• Collaborate with marketing, IT, and HR to support staff and maintain effective office operations.
• Occasionally support evening meetings and events as needed.

Skills

Communication

Time management

Multitasking

Relationship building

Tools

Microsoft Word

Excel

InDesign

Job description

Beyer Blinder Belle, a nationally recognized architecture and planning firm with offices in Washington, DC, seeks an organized and self‑motivated Office Coordinator to support office leadership and ensure a welcoming, professional, and well‑managed office environment.

The role collaborates with marketing, IT, HR, and leadership on ongoing responsibilities and special projects, managing daily operations, events, and travel coordination while demonstrating proactive, detail‑oriented, and reliable