Architectural Lighting Procurement Specialist

Design One Lighting; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Design One Lighting is seeking a meticulous Procurement Coordinator to support purchasing, logistics, and project coordination for lighting fixtures and controls packages.

You will manage quotes, POs, tracking, and communications with manufacturers and teams across multiple active projects, ensuring on-time delivery and competitive pricing. This entry-level role welcomes candidates growing in procurement within commercial construction and design.

Qualifications

• Experience in construction procurement, purchasing, project coordination, or related field.
• Ability to read and navigate construction documentation (plans, RCPs, schedules, RFIs, submittals).
• Degree or professional experience in architecture, interior design, lighting design, construction management, or related field.

Responsibilities

• Initiate procurement across multiple projects from quotation through delivery.
• Prepare and issue estimates, purchase orders, transmittals, packing slips, and tracking information.
• Review order documentation for accuracy (catalog numbers, finishes, pricing, shipping).
• Coordinate with design team to confirm fixture specs and substitutions.
• Track orders daily and provide updates to clients and teams.
• Negotiate with manufacturers and sales reps to improve pricing and lead times.
• Maintain organized project records and vendor relationships.

Skills

Procurement coordination

Project coordination

Documentation literacy

Vendor negotiation

Communication

Education

Architecture/Interior Design background

Tools

MS Word/Google Docs

Excel/Google Sheets

Adobe Acrobat/Bluebeam

Job description

Design One Lighting is seeking a meticulous Procurement Coordinator to support purchasing, logistics, and project coordination for lighting fixtures and controls packages.

You will manage quotes, POs, tracking, and communications with manufacturers and teams across multiple active projects, ensuring on-time delivery and competitive pricing. This entry-level role welcomes candidates growing in procurement within commercial construction and design.