ARC Resource Specialist

Blank Rome Government Relations LLC; United States; Hybrid; USD 65,000 - 90,000; Full time

Job summary

Blank Rome is seeking an ARC Resource Specialist - Litigation to support attorneys with document production, filing, and coordination across offices. The role combines virtual work with onsite responsibilities in a hybrid arrangement and reports to the Director of Support Services.

Candidates should have 7+ years in legal secretarial roles and strong MS Office skills. The position emphasizes confidentiality, accuracy, and the ability to manage multiple tasks in a fast-paced environment while

Qualifications

• 7+ years of legal secretarial and customer service experience.
• Notary Public preferred.
• Strong communication skills (verbal and written) with ability to build relationships.

Responsibilities

• Create, edit, format and proofread documents, spreadsheets and presentations.
• Prepare legal documents for court filing and electronic filing.
• Respond to attorney requests promptly via written, verbal or electronic communication.
• Manage work requests, document management, scheduling and firm resources.
• Help attorneys apply new technology to improve efficiency and quality of work product.
• Handle multiple demands and shifting priorities across offices.
• Maintain Extranet data and FTP sites for attorneys and clients.

Skills

Legal secretarial experience

Notary Public

Communication skills

Attention to detail

Organization skills

Problem solving

Integrity

Virtual support

Ability to work under pressure

MS Office proficiency

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

ARC Resource Specialist - Litigation (Hybrid)

About Us

Blank Rome is an Am Law 100 firm with 16 offices and 800 attorneys who provide comprehensive legal and advocacy services to clients operating in the United States and around the world. Our professionals have built a reputation for their leading knowledge and experience across a spectrum of industries and are recognized for their commitment to pro bono work in their communities. Since our inception in 1946, Blank Rome’s culture has been dedicated to providing top-level service to all of our clients and has been rooted in the strength of our diversity and inclusion initiatives. Our commitment to our core values and dedication to providing a supportive and inclusive work environment, allows the firm to attract and retain the brightest in the industry.

Job Overview

The ARC Resource Specialist virtually supports attorneys in delivering the highest level of service to internal and external clients. As a contributing team member, the ARC Resource Specialist, is proactive in balancing multiple work demands, taking personal responsibility for the quality and timeliness of their own and the team’s work product, and maintaining client and firm confidentiality. The ARC Resource Specialist knows who the attorneys are, their personal preferences and work styles.

This role has a hybrid working arrangement. Potential candidates must live within commuting distance ofa Blank Rome office to be onsite 3 days per week. In this role, you will report to the Director of Support Services.

Essential Functions

• Create, edit, format and proofread documents, spreadsheets and presentations.
• Prepare legal documents for court filing and electronic filing.
• Promptly respond to attorney requests via written, verbal or electronic communication.
• Effectively and efficiently manage work and information requests, including document management, scheduling and coordination of firm resources.
• Help attorneys and team members apply new technology to improve efficiency and quality of work product.
• Hands-off work with detailed instructions to team members to prevent any compromises in work product.
• Smoothly handle multiple demands and shifting priorities across all firm offices.
• Maintain Extranet data and FTP sites for attorneys and clients.
• Perform other responsibilities as assigned.
• Work additional hours as needed to fulfill job requirements.

The above essential functions represent the general nature and level of responsibilities for this position and is not intended to be an all-inclusive list. The firm may modify and amend any job description at any time in its sole discretion.

Skills/Qualifications

• 7+ years of legal secretarial and customer service experience.
• Notary Public preferred.
• Strong communication skills (verbal and written) with the ability to develop positive working relationships (in-person and virtually).
• Meticulous attention to detail and accuracy.
• Ability to manage multiple tasks with effective organizational skills.
• Proven problem solving, critical thinking, and decision-making skills.
• Unquestioned integrity and professionalism.
• Ability to communicate respectfully.
• Ability to provide support to attorneys virtually.
• Ability to work under pressure and deliver accurate results.
• Ability to process and receive detailed instructions and information through oral and written communication.
• Proficient in Microsoft Suite (Word, Excel, Outlook, Teams).

EEO Statement

Blank Rome is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, religion, sexual orientation, gender, gender identity or expression, national origin, citizenship status, age, disability, genetic information, or any other status protected by law.

Our core values of respect for the individual, the community, and the law are clearly demonstrated in our ability to recruit and develop a diverse group of exceptionally talented attorneys and professional staff who enable us to best serve our clients and our communities.