AR Specialist: AI-Driven Collections & Reporting

Socket.dev

Washington (District of Columbia)

On-site

USD 73,000 - 83,000

Full time

4 days ago

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Job summary

Finnegan is seeking an Accounts Receivable Specialist to manage client AR, prepare monthly statements, and support reporting and forecasting in a fast-paced legal environment. You will monitor AR aging, resolve payment issues, and collaborate with billing and e-billing teams to ensure timely invoicing and resolution of discrepancies.

Experience with Aderant and Bill Blast is valuable, as is advanced Excel proficiency.

Qualifications

Associate degree in Accounting or related field and two years’ experience in accounts receivable/collections; OR, in lieu of a degree, a minimum of 5 years’ experience in law firm accounts receivable/collections required
Experience in a law firm or professional services environment preferred
Demonstrated proficiency in Microsoft Office Suite with strong Excel skills required. Familiarity with Excel features such as pivot tables and VLOOKUP functionality a plus and must be able to master these two Excel functions, if training is needed.
Open to leveraging AI to improve efficiencies
Must be able to produce reports with accurate and complete data in a timely manner
Ability to gather data, compile information, and prepare reports
Ability to calculate numbers, correct entries, and post to records
Excellent written and verbal communication and interpersonal skills
Excellent analytical skills and strict attention to detail. Good judgment is a must.
Aderant experience a plus
Ability to work well under pressure, meet frequent deadlines, and prioritize multiple tasks

Responsibilities

Monitors client accounts receivable (AR) agings and contacts partners and clients to inquire about unpaid accounts as required.
Responds to client inquiries, identifies, and resolves legitimate payment issues versus possible “stall” tactics, escalating to management as needed.
Tracks collections progress until paid utilizing Aderant to track progress and schedule tasks maintaining appropriate level of follow-up with clients.
Advises responsible partner of progress as needed, without undue burden on the partner.
Proactively seeks required data to collect, monitor, ensure accuracy and reconcile client accounts
Successfully interacts with clients and applicable departments to resolve client payment discrepancies, including follow-up to obtain client posting instructions.
Works with billing and e-billing department to successfully resubmit invoices and recommends accounts for write-off as needed.
Monitors the processing of and adjustments to electronic invoices by utilizing various electronic billing systems and Bill Blast.
Resolves tier 2 rejections in a timely manner.
Provides appropriate and timely follow-up to Managers and Attorneys regarding unresolved and outstanding issues.
Resolves short payment issues, including contacting the client to collect balance, submitting for write off, etc.
Communicates pertinent information to the Billing Attorneys and Managers.
Other duties as assigned
Utilizes knowledge of various electronic billing systems and Bill Blast to verify submission of electronic invoices to the client
Resolves tier 2 rejections in a timely manner
Proactively follows-up with Managers and Billing Attorneys regarding unresolved and outstanding issues including short-paid electronically billed invoices