Accounts Receivable Specialist

Socket.dev; Washington (District of Columbia); On-site; USD 73,000 - 83,000; Full time

Job summary

Finnegan is seeking an Accounts Receivable Specialist to manage client AR, prepare monthly statements, and support reporting and forecasting in a fast-paced legal environment. You will monitor AR aging, resolve payment issues, and collaborate with billing and e-billing teams to ensure timely invoicing and resolution of discrepancies.

Experience with Aderant and Bill Blast is valuable, as is advanced Excel proficiency.

Qualifications

• Associate degree in Accounting or related field and two years’ experience in accounts receivable/collections; OR, in lieu of a degree, a minimum of 5 years’ experience in law firm accounts receivable/collections required
• Experience in a law firm or professional services environment preferred
• Demonstrated proficiency in Microsoft Office Suite with strong Excel skills required. Familiarity with Excel features such as pivot tables and VLOOKUP functionality a plus and must be able to master these two Excel functions, if training is needed.
• Open to leveraging AI to improve efficiencies
• Must be able to produce reports with accurate and complete data in a timely manner
• Ability to gather data, compile information, and prepare reports
• Ability to calculate numbers, correct entries, and post to records
• Excellent written and verbal communication and interpersonal skills
• Excellent analytical skills and strict attention to detail. Good judgment is a must.
• Aderant experience a plus
• Ability to work well under pressure, meet frequent deadlines, and prioritize multiple tasks

Responsibilities

• Monitors client accounts receivable (AR) agings and contacts partners and clients to inquire about unpaid accounts as required.
• Responds to client inquiries, identifies, and resolves legitimate payment issues versus possible “stall” tactics, escalating to management as needed.
• Tracks collections progress until paid utilizing Aderant to track progress and schedule tasks maintaining appropriate level of follow-up with clients.
• Advises responsible partner of progress as needed, without undue burden on the partner.
• Proactively seeks required data to collect, monitor, ensure accuracy and reconcile client accounts
• Successfully interacts with clients and applicable departments to resolve client payment discrepancies, including follow-up to obtain client posting instructions.
• Works with billing and e-billing department to successfully resubmit invoices and recommends accounts for write-off as needed.
• Monitors the processing of and adjustments to electronic invoices by utilizing various electronic billing systems and Bill Blast.
• Resolves tier 2 rejections in a timely manner.
• Provides appropriate and timely follow-up to Managers and Attorneys regarding unresolved and outstanding issues.
• Resolves short payment issues, including contacting the client to collect balance, submitting for write off, etc.
• Communicates pertinent information to the Billing Attorneys and Managers.
• Other duties as assigned
• Utilizes knowledge of various electronic billing systems and Bill Blast to verify submission of electronic invoices to the client
• Resolves tier 2 rejections in a timely manner
• Proactively follows-up with Managers and Billing Attorneys regarding unresolved and outstanding issues including short-paid electronically billed invoices

Skills

Excel

Pivot tables

VLOOKUP

Communication

Analytical skills

Attention to detail

Time management

Team collaboration

AI tooling awareness

Education

Associate degree in Accounting or related field

5 years AR/collections experience (in lieu of degree)

Tools

Aderant

Bill Blast

Excel

Job description

About Us

Finnegan is more than just a law firm – we are a powerhouse of innovation and strategy growth. We pride ourselves on providing top-tier intellectual property services globally. Our success is rooted in our emphasis on relationships with our clients and each other. We care about every individual, and it is why many professionals have spent their entire careers at Finnegan.

Role Overview

The Accounts Receivable Specialist is responsible for following up with clients and attorneys on outstanding receivables, accurately preparing monthly statements/reports within established timeframes and provides information as needed for preparation of reports and monthly forecast projections.

Responsibilities

Accounts Receivable

• Monitors client accounts receivable (AR) agings and contacts partners and clients to inquire about unpaid accounts as required.
• Responds to client inquiries, identifies, and resolves legitimate payment issues versus possible “stall” tactics, escalating to management as needed.
• Tracks collections progress until paid utilizing Aderant to track progress and schedule tasks maintaining appropriate level of follow-up with clients.
• Advises responsible partner of progress as needed, without undue burden on the partner.
• Proactively seeks required data to collect, monitor, ensure accuracy and reconcile client accounts
• Successfully interacts with clients and applicable departments to resolve client payment discrepancies, including follow-up to obtain client posting instructions.
• Works with billing and e-billing department to successfully resubmit invoices and recommends accounts for write-off as needed.
• Monitors the processing of and adjustments to electronic invoices by utilizing various electronic billing systems and Bill Blast.
• Resolves tier 2 rejections in a timely manner.
• Provides appropriate and timely follow-up to Managers and Attorneys regarding unresolved and outstanding issues.
• Resolves short payment issues, including contacting the client to collect balance, submitting for write off, etc.
• Communicates pertinent information to the Billing Attorneys and Managers.
• Other duties as assigned

Electronic Billing

• Utilizes knowledge of various electronic billing systems and Bill Blast to verify submission of electronic invoices to the client
• Resolves tier 2 rejections in a timely manner
• Proactively follows-up with Managers and Billing Attorneys regarding unresolved and outstanding issues including short-paid electronically billed invoices

Qualifications

• Associate degree in Accounting or related field and two years’ experience in accounts receivable/collections; OR, in lieu of a degree, a minimum of 5 years’ experience in law firm accounts receivable/collections required
• Experience in a law firm or professional services environment preferred
• Demonstrated proficiency in Microsoft Office Suite with strong Excel skills required. Familiarity with Excel features such as pivot tables and VLOOKUP functionality a plus and must be able to master these two Excel functions, if training is needed.
• Open to leveraging AI to improve efficiencies
• Must be able to produce reports with accurate and complete data in a timely manner.
• Ability to gather data, compile information, and prepare reports
• Ability to calculate numbers, correct entries, and post to records
• Excellent written and verbal communication and interpersonal skills
• Excellent analytical skills and strict attention to detail. Good judgment is a must.
• Aderant experience a plus
• Ability to work well under pressure, meet frequent deadlines, and prioritize multiple tasks

If you are a strategic thinker with a passion for promoting success, we would love to hear from you.

The base annual pay range for this role is between $73,000 - $83,000. The base pay to be offered will vary and depend on skills and qualifications, experience, location and will also take into account internal equity. A full range of medical, financial and/or other benefits dependent on the position will also be offered.

Equal Employment Opportunity Statement:

Finnegan is an Equal Opportunity Employer. The firm is committed to providing equal employment opportunities to all applicants for employment, as defined by applicable state and federal laws, without regard to race, color, religion, sex, national origin, ancestry, age, sexual orientation, gender identity or expression, physical or mental disability, medical condition, military or veteran status, genetic information, marital status, pregnancy, childbirth, or related medical conditions, or any other protected status in accordance with all applicable federal, state and local laws. For candidates needing reasonable accommodations or assistance with the application process, please contact Human Resources at 202.216.5400.

Our privacy policy for applicants can be found here.

Equal Opportunity Employer