AR Specialist

Beacon Hill Staffing Group, LLC; Swedesboro (NJ); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision benefits

Federal leave programs

State leave programs

Job summary

Beacon Hill Staffing Group, LLC is seeking an Accounts Receivable Specialist in New Jersey to manage invoicing, cash applications, collections, and account reconciliations, supporting timely cash flow and accurate financial records.

You will collaborate with Sales, Customer Service, Operations, and Accounting teams to resolve discrepancies, process credits, and assist with month-end close. 2+ years of AR experience and strong Excel skills are required.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Business or related field preferred.
• 2+ years in Accounts Receivable, Billing, Collections, or General Accounting.
• Strong understanding of AR processes, cash applications, collections, and reconciliations.
• Proficiency in Microsoft Excel.
• Experience with ERP systems such as SAP, Oracle, NetSuite, Dynamics, or QuickBooks.
• Excellent analytical, organizational, and problem-solving skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Responsibilities

• Generate and distribute customer invoices accurately and timely.
• Apply cash receipts and process customer payments.
• Monitor accounts receivable aging and proactively follow up on past-due balances.
• Conduct collections activities via phone and email while maintaining positive customer relationships.
• Research and resolve billing discrepancies, payment issues, deductions, and disputes.
• Reconcile customer accounts and prepare account analyses.
• Prepare and review AR aging reports and collection status updates.
• Collaborate with Sales, Customer Service, Operations, and Accounting teams to resolve customer account issues.
• Process credit memos, adjustments, write-offs, and refunds as approved.
• Assist with month-end and year-end close activities, including reconciliations and journal entries.
• Maintain organized records of invoices, payments, customer communications, and supporting documentation.
• Support internal and external audit requests.
• Identify opportunities to improve AR processes and collection effectiveness.

Skills

Accounts Receivable expertise

Excel proficiency

Analytical skills

Communication skills

Education

Associate's or Bachelor's degree in Accounting/Finance

Tools

SAP

Oracle

NetSuite

Dynamics

QuickBooks

Job description

Job Description

Job Description

The Accounts Receivable Specialist is responsible for managing customer invoicing, cash applications, collections, account reconciliations, and payment dispute resolution. This role ensures timely collection of outstanding receivables, maintains accurate financial records, and supports the organization's cash flow and financial reporting objectives.

Key Responsibilities

• Generate and distribute customer invoices accurately and timely.
• Apply cash receipts and process customer payments.
• Monitor accounts receivable aging and proactively follow up on past-due balances.
• Conduct collections activities via phone and email while maintaining positive customer relationships.
• Research and resolve billing discrepancies, payment issues, deductions, and disputes.
• Reconcile customer accounts and prepare account analyses.
• Prepare and review AR aging reports and collection status updates.
• Collaborate with Sales, Customer Service, Operations, and Accounting teams to resolve customer account issues.
• Process credit memos, adjustments, write-offs, and refunds as approved.
• Assist with month-end and year-end close activities, including reconciliations and journal entries.
• Maintain organized records of invoices, payments, customer communications, and supporting documentation.
• Support internal and external audit requests.
• Identify opportunities to improve AR processes and collection effectiveness.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Business, or related field preferred.
• 2+ years of Accounts Receivable, Billing, Collections, or General Accounting experience.
• Strong understanding of AR processes, cash applications, collections, and reconciliations.
• Proficiency in Microsoft Excel.
• Experience with ERP systems such as SAP, Oracle, NetSuite, Dynamics, QuickBooks, or similar platforms.
• Excellent analytical, organizational, and problem-solving skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

• Beacon Hill offers a robust benefit package including, but not limited to, medical
• dental
• vision
• federal leave programs
• state leave programs

Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future