AR Specialist

ES Management Group Inc; Ontario (CA); On-site; USD 42,000 - 65,000; Full time

Job summary

ES Management Inc. is seeking an Accounts Receivables/Accounting Specialist to join the accounting team. The role reports to the Accounting Manager and focuses on billing, collections, and AR reconciliation in a fast-paced environment.

Responsibilities include managing AR aging, posting payments, invoicing, and researching discrepancies. The candidate should have strong Excel skills and at least 2 years in accounting, with GAAP understanding and good communication skills.

Qualifications

• Experience in fast pace and high volume environments.
• Excellent understanding of GAAP.
• Strong Excel skills and data accuracy.
• Good written and verbal communication skills.
• Minimum 2 years of accounting experience.

Responsibilities

• Manage accounts receivable aging and reconcile to GL.
• Oversee invoicing and revenue source documentation; ensure accuracy of sales data.
• Post and deposit payments; process daily collection reports.
• Research discrepancies and resolve AR issues.
• Handle returned payments and chargebacks.
• Audit refunds and offsets; develop and maintain reports.
• Data entry for multiple entities; support general accounting tasks.

Skills

Detail Oriented

Microsoft Excel

Communication Skills

Education

Accounting degree preferred

High School Diploma or GED required

Job description

Job Title: Salary Range: Account Receivables/ Accounting Specialist DOE FLSA Classification: Non- Exempt Summary Department: Accounting

Position Type: Full Time Reports to: Accounting Manager An Accounts Receivables Specialist is responsible for billing and payment collection.

Role and Responsibilities :

Account Receivables:

Able to understand Age reports, determine 'Past Terms' accounts, determine impact towards 'Ineligible accounts' in relation to collateral, reconciling AR Totals to GL, reconcile AR age report to mirror image of Lenders age report.

Roll forward accounting of AR balances and summarizing detail of any variance.

Invoicing: Understanding the process & revenue source of Sales invoice & Gross Profit Reports, Sales Commission accuracy of Sales data.

Payroll experience is preferred

Posting and Deposit payments

Analyze and process daily collection report into the Payroll/Accounting System

Research any collection/ invoice discrepancies

Resolve AR bank reconciliations

Handle returned payments (checks/chargeback disputes)

Audit refunds/ offsets

Develop and maintain reports and files in the accounting system

Ensure accurate balancing

Data Entry for multiple entities

Other general accounting tasks and projects as assigned

Qualifications:

Experience in fast pace and high volume

Detail Oriented

Communication Skills

Microsoft Excel

At least 2 years' experience.

Excellent understanding of accounting rules and procedures including the Generally Accepted Accounting Principles (GAAP)

Degree in accounting preferred

No Education High School Diploma or GED

Skills Revised 01_27_2025

Excellent verbal and written skills required.

Ability to work within a fast-paced environment and multi-task is required.

Physical Demands and Work Environment

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is frequently required to stand, drive, walk, sit, use hands, use computer, use ten-key, talk, hear, talk on the phone, reach with hands and arms, and bend at mid waist. The employee is frequently exposed to outside weather conditions, dust, walking on uneven ground, cold, extreme heat, and wet or humid conditions.

The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, color vision, depth perception and ability to adjust focus Company Standards and KPIs to be determined.

EEO Statement

ES Management Inc. is an equal opportunity employer and makes employment decisions based on merit. We want to have the best available persons in every job.

Company policy prohibits unlawful discrimination based on race, color, creed, gender (including gender identity and gender expression), religion, marital status, registered domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition, genetic information, sexual orientation, or any other consideration made unlawful by federal, state, or local laws.

Employee Acknowledgement I have reviewed this job description and I understand all my job duties and responsibilities. I am able to perform the essential functions as outlined.

I understand that my job may change on a temporary or regular basis according to the needs of my location or department without it being specifically included in the job description.

If I have any questions about job duties not specified on this description that I am asked to perform, I should discuss them with my immediate manager or a member of the Human Resources staff.

Position Requirements

Location ES Management - Corporate

Full-Time/Part-Time Full-Time

Shift Days

Exempt/Non-Exempt Non-Exempt

Pay scale

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

This position is currently accepting applications.