AR Coordinator (Washington, PA)

Intervala, Llc; Washington (Washington County); On-site; USD 42,000 - 65,000; Full time

Job summary

Intervala, Llc seeks an AR Coordinator in Washington, PA to handle daily AR activities and support AP when needed. The role focuses on invoicing, cash application, and reconciliations in a fast-paced environment.

Responsibilities include processing customer invoices and credits, resolving payment discrepancies, maintaining vendor/customer data, and assisting with 1099s and SOX documentation. Strong MS Office skills required; high school diploma with 2+ years of experience preferred.

Qualifications

• High School Diploma or GED; an associate degree is preferred.
• Minimum 2 years of relevant job experience.
• Proficient in MS Office applications (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Process AR activities including invoices, credits, and cash application.
• Assist AP processes: vendor invoices, payments, and petty cash reconciliations.
• Prepare accounting statements and reports and support internal audits/SOX.
• Maintain and reconcile AR/AP data and GL accounts; support 1099s.

Skills

Attention to detail

Communication

Time management

Organizational skills

Education

High School Diploma or GED

Associate degree preferred

Tools

MS Office

Job description

AR Coordinator (Washington, PA)

Full Time Washington, PA, US

We are searching for an Accounting Coordinator for our sister company, RPM Industries, located in Washington, PA.

Job Summary & Essential Functions

Perform routine accounting activities such as, daily AR and AP activities (primarily AR), preparation of various accounting statements, and financial reports. Perform the functions of accounts payable and/or accounts receivable depending on functional area.

AR:

• Process customer invoices and credits including routine daily transactions and all miscellaneous or special invoices and credits as required
• Apply cash daily in business system; retrieve daily cash transactions form on-line bank websites
• Research and resolve accounting discrepancies concerning payment terms, price variance, quantity differences and supplier/customer disputes; communicate and work with other departments for resolution; assist department with reporting and analysis while ensuring data integrity
• Maintain supplier/customer database with accurate accounting information such as: remit to bill and ship to market codes, terms, etc. according to company policy and ISO procedures
• Reconcile various general ledger accounts to supporting details including reconciliation of AR

Assist with AP when needed:

• Process supplier invoices and debit memos including routine daily transactions and all miscellaneous or misc. invoices and credits as required
• Process supplier invoices for data entry into the accounts payable system, including matching invoices with receiving transactions, reviewing invoices for approvals in conjunction with company policy
• Maintain and reconcile petty cash for reimbursement of cash payments
• Provide estimates of anticipated cash disbursements or receipts for use by management in planning cash forecast
• Process cash disbursement checks through the computer and control check releases upon authorization from management
• Reconcile various general ledger accounts to supporting details including reconciliation of AP and petty cash
• Coordinate preparation and distribution of Form 1099 to eligible suppliers and the recordkeeping of W-9 forms

General:

• Assist in developing methods to evaluate and implement procedures which ensure compliance, accuracy, and timeliness
• Prepare documentation for external audit of accounts receivable and/or accounts payable as needed for financial and SOX requirements.
• Organize the filing and reference systems pertinent to accounts receivable, accounts payable and cash
• Provide financial information to management staff as needed
• Adhere to General Requirements of Team Members

Knowledge, Skills, & Abilities

• Intermediate level in MS Office applications (Word, Excel, PowerPoint, and Outlook)
• Ability to handle multiple tasks, projects and assignments to meet established goals and deadlines
• Ability to work in a high volume, high detail work environment
• Ability to work with a high level of accuracy and attention to detail to produce quality products and results
• Ability to communicate effectively, both written and verbally, with all levels of the organization and customers
• Ability to initiate projects and tasks as required to fulfill goals and deadlines
• Abilities listed in the General Requirements for Team Members

Required Experience & Education

• High School Diploma or GED; prefer associates degree in related field
• Minimum 2 years of relevant job experience