AR Coordinator, Grants & Donor Billing (Nonprofit)

Mykroc; Chicago (IL); On-site; USD 30,000 - 36,000; Full time

Job summary

The Salvation Army North and Central Illinois Division is seeking an Accounts Receivable Coordinator in our Finance Department to manage invoicing, payments, and reconciliations for grants and program services across multiple entities.

You will coordinate with program, development, and finance staff to ensure grant terms are met, maintain AR integrity, and support accurate reporting. Strong Excel and Acumatica experience are essential, along with nonprofit accounting familiarity.

Qualifications

• Associate’s degree in Accounting, Finance, or related field required.
• Bachelor’s degree a plus.
• Minimum of 3 years of experience in accounts receivable or accounting support, preferably in nonprofit or multi-entity environment.
• Experience with grant billing, contract invoicing, and restricted/unrestricted funds accounting preferred.
• Proficiency in Excel and other Microsoft Office tools.

Responsibilities

• Prepare, review, and issue invoices for grants, contracts, and program services across multiple entities and funds.
• Record and apply all incoming payments (cash, checks, ACH, credit, online donations) to the appropriate accounts, programs, and entities.
• Maintain the AR subledger and reconcile it regularly to the general ledger to ensure accuracy.
• Monitor receivable balances and aging reports; proactively follow up on overdue accounts.
• Deposit all cash and checks received on a timely basis.
• Ensure accurate revenue coding to appropriate funds, cost centers, and programs based on organizational and funder guidelines.
• Process credit card transactions as authorized by donors.
• Initiate ACH transfers with supporting documentation on a timely basis.
• Coordinate with Advancement, Program and Finance departments to verify billing date, deliverables, and grant milestones before invoicing.
• Assist with month-end and year-end closing activities, including AR reconciliations and deferred revenue analysis.
• Support grant and contract revenue recognition in accordance with nonprofit accounting standards.
• Prepare regular AR aging, collection, and revenue reports for management and program leadership.
• Utilize and maintain date accuracy within Acumatica accounting software.
• Set up and maintain customer, grant, and funder profiles within accounting system.
• Ensure documentation for all receivable transactions is complete, accurate, and audit-ready.
• Assist in the implementation and refinement of AR-related processes and internal controls.
• Serve as a primary point of contact for receivable inquiries from funders and internal staff.
• Collaborate with Finance and Advancement teams to reconcile donation and grant receivables with donor databases.
• Communicate proactively with funders, partners, and vendors to ensure timely payments.
• Provide support during annual audits by preparing requested schedules and documentation related to receivables and revenue.

Skills

Accounts receivable

Excel proficiency

Communication skills

Education

Associate degree in Accounting/Finance

Bachelor’s degree a plus

Tools

Acumatica

Microsoft Office

Job description

The Salvation Army North and Central Illinois Division is seeking an Accounts Receivable Coordinator in our Finance Department to manage invoicing, payments, and reconciliations for grants and program services across multiple entities.

You will coordinate with program, development, and finance staff to ensure grant terms are met, maintain AR integrity, and support accurate reporting. Strong Excel and Acumatica experience are essential, along with nonprofit accounting familiarity.