Accounts Receivable Coordinator — Nonprofit Grants

The Salvation Army North & Central Illinois Division; Chicago (IL); On-site; USD 30,000 - 36,000; Full time

Job summary

The Salvation Army North and Central Illinois Division is seeking an Accounts Receivable Coordinator in the Finance Department. You will manage invoicing, collections, and revenue reconciliation for multiple entities, ensuring grant compliance and accurate reporting.

You will collaborate with program, development, and finance staff, maintain AR subledger, and support audits while using Acumatica and donor databases to ensure timely payments.

Qualifications

• Associate’s degree in Accounting, Finance, or related field required; Bachelor’s degree a plus.

Responsibilities

• Prepare, review, and issue invoices for grants, contracts, and program services across multiple entities and funds.
• Record and apply all incoming payments to the appropriate accounts, programs, and entities.
• Maintain the AR subledger and reconcile it regularly to the general ledger.
• Monitor receivable balances and aging reports; proactively follow up on overdue accounts.
• Deposit all cash and checks received on a timely basis.
• Ensure accurate revenue coding to appropriate funds, cost centers, and programs.
• Process credit card transactions as authorized by donors.
• Initiate ACH transfers with supporting documentation on a timely basis.
• Coordinate with Advancement, Program and Finance to verify billing dates, deliverables, and milestones.
• Assist with month-end and year-end closing activities, including AR reconciliations and deferred revenue analysis.
• Support grant and contract revenue recognition per GAAP and nonprofit accounting standards.
• Prepare regular AR aging, collection, and revenue reports for management and program leadership.
• Utilize and maintain date accuracy within Acumatica accounting software.
• Set up and maintain customer, grant, and funder profiles within accounting system.
• Ensure documentation for all receivable transactions is complete and audit-ready.
• Assist in implementing AR-related processes and internal controls.
• Serve as a primary point of contact for receivable inquiries from funders and staff.
• Collaborate with Finance and Advancement to reconcile donation and grant receivables with donor databases.
• Communicate proactively with funders, partners, and vendors for timely payments.
• Support during annual audits by preparing requested schedules and documentation.

Skills

Analytical skills

Communication skills

Interpersonal skills

Problem-solving

Organizational skills

Attention to detail

Education

Associate’s degree in Accounting/Finance

Bachelor’s degree a plus

Tools

Acumatica

Salesforce

Raiser’s Edge

Excel

Job description

The Salvation Army North and Central Illinois Division is seeking an Accounts Receivable Coordinator in the Finance Department. You will manage invoicing, collections, and revenue reconciliation for multiple entities, ensuring grant compliance and accurate reporting.

You will collaborate with program, development, and finance staff, maintain AR subledger, and support audits while using Acumatica and donor databases to ensure timely payments.