AR Coordinator — Construction Billing & Invoicing

PMI - Pavement Marking, LLC; Phoenix (AZ); On-site; USD 55,000 - 75,000; Full time

Job summary

Pavement Marking LLC in Phoenix, AZ is seeking an Accounts Receivable (A/R) Coordinator to manage billing and collections for multiple projects across states. The role emphasizes accuracy, timely invoicing, lien management, and close collaboration with project teams and customers.

The ideal candidate will have 2-3 years in construction billing, proficiency with Excel and industry portals such as Textura, and a proven ability to balance priorities while maintaining compliance and detailed records.

Qualifications

• Experience with construction billing processes, AIA forms, and retainage.
• Proficiency in Excel, Word, and Outlook.
• Knowledge of lien laws, waivers, and preliminary notices.

Responsibilities

• Prepare and process progress billings, time and material billings, and final invoices per contract terms.
• Coordinate with Project Managers and Operations to verify quantities and change orders before invoicing.
• Submit invoices through portals (Textura, Ariba) and attach backup documentation.
• Prepare lien waivers, certified payrolls, and other supporting documents.
• Reconcile A/R subledger with the general ledger monthly and assist with month-end close.
• Monitor aging A/R, perform collections calls, and apply cash receipts accurately.

Skills

Attention to detail

Communication skills

Multitasking

Analytical thinking

Billing knowledge

Education

High School Diploma or GED

Associate's or Bachelor's in Accounting/Finance

Tools

COINS

Viewpoint

Textura

Job description

Pavement Marking LLC in Phoenix, AZ is seeking an Accounts Receivable (A/R) Coordinator to manage billing and collections for multiple projects across states. The role emphasizes accuracy, timely invoicing, lien management, and close collaboration with project teams and customers.

The ideal candidate will have 2-3 years in construction billing, proficiency with Excel and industry portals such as Textura, and a proven ability to balance priorities while maintaining compliance and detailed records.