AR Coordinator: Billing & Grants Lead

RBR Alliance; Georgetown (IN); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

None

Job summary

RBR Alliance in Indiana is seeking an Accounts Receivable Coordinator to lead and support AR functions, ensuring accuracy, timeliness, and compliance in billing, claims processing, reporting, and related fiscal activities.

This role supports bookkeepers, assists with audits and grant reporting, maintains AR procedure manuals, and helps develop efficient processes while safeguarding confidentiality across the agency.

Qualifications

• Knowledge of computerized financial accounting systems.
• Proficiency with word processing, databases, and spreadsheet software.
• Knowledge of local, state, and federal funding sources.
• Knowledge of accounts receivable procedures.
• Ability to work cooperatively as part of a team with shared responsibilities.
• Strong verbal and written communication skills.
• Ability to evaluate and analyze information for reporting, RFPs, grant specifications, and regulatory requirements.
• Ability to coordinate and manage multiple tasks.
• Absence of criminal history.
• Ability to be bonded.
• Valid driver’s license required.
• Proof of vehicle liability insurance required.

Responsibilities

• Maintain strict confidentiality of all employee and consumer information.
• Plan, supervise, and coordinate accounts receivable functions, ensuring accuracy, timeliness, and compliance.
• Develop and implement efficient accounts receivable processes and problem-solve billing issues.
• Process claims as assigned by the Fiscal Director.
• Develop and maintain accounts receivable procedure manuals.
• Ensure completion of statistics and utilizations in a timely manner.
• Assist accounts receivable bookkeepers with billings, data entry, electronic transmission of billings, claims submission, file maintenance, past due review, and reporting.
• Complete month-end reports and closing.
• Assist program staff with funding and program requirements.
• Maintain records and reports for grant income and expense.
• Assist with audits and analysis as assigned.
• Prepare outside data requests accurately and on time.
• Participate in Safety Committee activities and support compliance with safety procedures.
• Act responsibly with financial duties, including purchasing authority and proper approval verification.
• Ensure staff incentive calculations are accurate and timely.
• Create cash flow calendars and weekly projections.
• Monitor and reconcile housing rents and update bank balances for multiple companies.
• Assist with monthly sales tax reporting.
• Participate in in-service training and perform other duties as assigned.

Skills

Accounting software

Word processing

Databases

Spreadsheets

Funding sources

AR procedures

Teamwork

Communication

Reporting

Time management

Driver's license

Education

High school diploma

Associate degree

Two years experience

Five years experience substitute

Tools

None

Job description

RBR Alliance in Indiana is seeking an Accounts Receivable Coordinator to lead and support AR functions, ensuring accuracy, timeliness, and compliance in billing, claims processing, reporting, and related fiscal activities.

This role supports bookkeepers, assists with audits and grant reporting, maintains AR procedure manuals, and helps develop efficient processes while safeguarding confidentiality across the agency.