AR/Client Accounting Coordinator

The Arc of Palm Beach County; West Palm Beach (FL); On-site; USD 35,000 - 50,000; Full time

Job summary

The Arc of Palm Beach County in West Palm Beach, Florida is seeking an AR/Client Accounting Coordinator. The role involves assisting in day-to-day operations of the Finance/Accounting department, including bookkeeping tasks, daily deposits, and managing client accounts payable.

The successful candidate should possess a high school diploma and ideally have at least two years of experience in finance or accounting. Strong organizational, communication, and analytical skills are essential. A Florida driver's license is also required.

Qualifications

• High school diploma or equivalent required.
• At least two years of finance/accounting experience preferred.
• Knowledge of fundamental accounting practices and principles.

Responsibilities

• Prepares and processes daily deposits for all accounts.
• Maintains Group Homes banking records and files.
• Reconciles monthly bank and credit card statements.

Skills

Excellent verbal and written communication skills

Excellent interpersonal skills

Excellent organizational skills and attention to detail

Excellent time management skills

Strong analytical and problem-solving skills

Education

High school diploma or equivalent

Bookkeeping training

At least two years of finance/accounting experience

Tools

Microsoft Excel

computer-based accounting software

Job description

Position Summary

AR/Client Accounting Coordinator – Responsible for assisting the Vice President of Finance in the day-to-day operations of the Finance/Accounting department, including bookkeeping and accounting assignments.

Key Responsibilities

• Prepares and processes daily deposits (cash, checks, credit cards, ACH) for all accounts including Thrift Store and Cafeteria; deposits A/R payments and donations to the appropriate accounts using the bank-provided remote deposit device.
• Reviews and processes store and cafeteria daily sales reports and inputs data into MIP.
• Maintains and reconciles admin petty cash and assists the Director of Residential Services in reconciling Group Home petty cash.
• Maintains Group Homes banking records and files; books journal entries, prepares client activity statements using MIP software, reconciles accounts and tracks outstanding receipts.
• Records monthly ACH and credit card payments (Stripe, Clover, Authorize.net).
• Maintains client accounts payable; enters vendor and client invoices.
• Reconciles monthly bank and credit card statements.
• Communicates with client family members/representatives.

Knowledge, Skills, and Abilities

• Excellent verbal and written communication skills.
• Excellent interpersonal skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to adapt to the needs of the organization and team members.
• Ability to prioritize tasks and delegate when appropriate.

Education and Experience Requirements

• High school diploma or equivalent required.
• Bookkeeping training preferred.
• At least two years of finance/accounting experience preferred.
• Knowledge of fundamental accounting practices and principles; excellent calculation skills preferred.
• Hands‑on experience with Microsoft Excel and computer-based accounting software.
• Must possess and maintain a current Florida driver’s license and state minimum requirements for auto insurance.

Physical Requirements/Working Conditions

• Regularly walk, sit, stand, reach with hands and arms, and talk and hear.
• Occasionally kneel, bend, crouch, and lift or carry office equipment and boxes up to 20 pounds.
• Occasional driving to project sites, which may include walking, climbing, and/or bending for inspections and observations.
• Primary working conditions typical for an indoor office environment requiring extended periods of sitting; frequent use of computers and standard office equipment.
• Specific vision abilities include close vision, distant vision, color vision, peripheral vision, depth perception, and ability to adjust focus.