AR Chargeback Analyst

SBH Fashion; New York (NY); On-site; USD 85,000 - 95,000; Full time

Job summary

SBH Fashion in New York seeks an experienced Accounts Receivable/Chargeback Specialist to manage retailer chargebacks, disputes, and collections across major USA retailers.

You will research misapplied payments, coordinate with internal teams and customers, and drive timely receivables while ensuring accurate reconciliation and compliance. Strong Excel and communication skills are essential in this fast-paced role.

Qualifications

• Minimum 2 years of experience with large retailers and access portals to obtain claim copies and dispute chargebacks.
• Minimum 2 years of experience with factoring and chargebacks.
• Associate degree in Accounting/Finance or related field preferred; experience may substitute for degree.
• Knowledge of ERP systems (Exenta/Simparel/BlueCherry) is a plus.
• Factoring process knowledge is required or helpful.
• Strong Excel capabilities and analytical skills are essential.
• Experience with retailer portals (Amazon, Belk, Kohls, Nordstrom, Macy’s, Dillard’s, JCPenney, Walmart) is a plus.
• Excellent written and verbal communication skills.

Responsibilities

• Research and dispute customer chargebacks at wholesale level (shortages, cost differences, shipping violations, EDI violations, etc.).
• Make recommendations for better adherence to customer compliance.
• Correspond with customers regarding timely collections of receivables and chargebacks.
• Negotiate and review all chargebacks for repayment or credit.
• Review weekly status reports with management.
• Communicate internally with Customer Operations, Sales, Logistics and directly with customers to resolve open claims.
• Work with the warehouse to ensure chargeback-related issues and returns process compliance.
• Process reconciliation, cash application, chargebacks, and write-offs with management approval.
• Research misapplied cash and unidentified payments by contacting customers.
• Work with Factor on invoice dispute notifications (provide invoice copies, PODs, etc.).

Skills

Excel advanced (VLOOKUP, Pivot Tables)

Customer communication

Dispute resolution

Account reconciliation

Attention to detail

Cross-functional collaboration

Education

Associate degree in Accounting/Finance

Tools

Exenta ERP

Simparel ERP

BlueCherry ERP

Carixa

Job description

Responsibilities:

• General familiarity with major USA retailer’s vendor compliance requirements
• Research and dispute customer chargebacks at wholesale level (shortages, cost differences, shipping violations, EDI violations, etc.)
• Make recommendations for better adherence to customer compliance.
• Correspond with all customers regarding timely collections of receivables and chargebacks.
• Experience in negotiating and reviewing all chargebacks for repayment or credit.
• Review weekly status reports with management.
• Communicate internally (Customer Operations, Sales, Logistics) as well as directly with customers to resolve all open claims
• Work with the warehouse to ensure compliance of chargeback-related issues as well as the returns process.
• Process reconciliation, cash application, chargebacks, and write-offs with management approval.
• Research misapplied cash and unidentified payments by contacting customers
• Work with Factor on invoice dispute notifications (provide invoice copies, POD’s, etc. when needed).

Qualifications:

• Minimum 2 years of experience working with large retailers, accessing portals to obtain claim copies, dispute chargebacks, etc.
• Minimum 2 years of experience with factoring and chargebacks.
• Associate degree in Accounting, Finance, or any other business-related function preferred, but not required. (Working experience may be considered in lieu of degree.)
• Knowledge of Exenta, Simparel or BlueCherry ERP & Carixa deduction management system is a plus, but not required.
• Knowledge of Factoring process
• Confident communicator with the ability to interact at all levels, including working closely with customers and cross-functional teams.
• Strong Excel capabilities, including knowledge of X/VLOOKUP, Pivot Tables, etc., is a MUST.
• Experience working in retailer portals (preferably Amazon, Belk, Kohls, Nordstrom, Macy’s, Dillard’s, JCPenney and Walmart).
• Results-oriented and comfortable working in a fast-paced environment requiring prioritization and ownership.
• Exceptional customer service skills.
• Good communication, organization, and analytical skills.
• Ability to adjust to changing priorities and workload while managing deadlines simultaneously.
• Positive and professional demeanor.
• Excellent written and verbal communication skills.

Salary $85,000-$95,000