AR AP Specialist

Stahls'; Chesterfield Charter Township (MI); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Tuition reimbursement

Generous PTO

Health benefits

Job summary

GroupeSTAHL is a leading international manufacturer, distributor and direct supplier in the field of custom textile printing. We are seeking a detail-oriented Accounts Receivable / Accounts Payable Specialist to support accounting operations across multiple divisions of the enterprise.

This role is responsible for accurate, timely processing of receivables and payables, maintaining clean financial records, resolving discrepancies, and supporting month-end close activities.

Qualifications

• Associate degree in Accounting/Finance/Business or relevant experience.
• Bachelor’s degree preferred for long-term growth into broader accounting responsibilities.
• 2+ years in AR/AP, bookkeeping, or similar finance role preferred.
• GAAP-based accounting concepts including accruals, reconciliations, and close.
• Experience with ERP systems; Dynamics GP a plus but not required.
• Proficiency in Excel and ability to analyze financial data.
• Strong attention to detail, confidentiality, and deadlines.
• Clear communication with vendors, customers, and internal teams.

Responsibilities

• Process customer invoices, cash receipts, payments, and adjustments per policy.
• Monitor AR aging, follow up on past-due balances, and resolve discrepancies.
• Process vendor invoices, reimbursements, and payment requests with proper approvals.
• Prepare vendor payments, reconcile statements, and maintain vendor relations.
• Reconcile AR/AP subledgers to GL; assist with bank and balance sheet tasks.
• Support month-end/year-end close with schedules and variance analysis.
• Maintain accurate customer and supplier records across divisions.
• Coordinate with operations and finance to resolve billing and documentation issues.
• Follow internal controls, policies, and audit documentation requirements.
• Identify opportunities to improve efficiency and controls; support cross-divisional finance.

Skills

GAAP accounting

Attention to detail

Communication skills

Deadline management

Cross-functional collaboration

Education

Associate degree in Accounting/Finance/Business

Bachelor’s degree preferred

Tools

Microsoft Excel

Microsoft Dynamics GP / Great Plains

Job description

Why join GroupeSTAHL?

We value work/life balance.
As a family-owned business, we know our work family is just one aspect of life. We offer flexibility in the workplace to accommodate life outside of work. We offer generous PTO packages and opportunity to earn additional time off throughout the year.

We take health and wellness seriously.
We offer comprehensive benefits packages with low premiums and front-end deductibles. Contribute pre-tax dollars to your FSA or HSA accounts. Earn additional PTO by participating in healthy activities!

We don’t believe in just getting a job; we believe in careers.
With ongoing training and opportunities for personal development, we believe in fostering career growth. Looking to take your career to the next step? We offer tuition reimbursement!

We believe in making a difference (and having fun while doing it).
Whether we’re eating hot dogs to celebrate Coney Day, or playing hockey with Detroit Red Wings Alumni to raise money for Michigan Disabled Veterans. We’re a family-owned company who has family-friendly fun year ‘round! We’re all about having fun and making a difference.

What we do:
GroupeSTAHL is a leading international manufacturer, distributor and direct supplier in the field of custom textile printing.

What you’ll be doing:

We are seeking a detail-oriented and growth-minded Accounts Receivable / Accounts Payable Specialist to support accounting operations across multiple divisions of the enterprise. This role is responsible for accurate, timely processing of receivables and payables, maintaining clean financial records, resolving discrepancies, and supporting month-end close activities. The ideal candidate has strong core accounting competencies, understands the importance of internal controls and documentation, and is eager to grow beyond transactional tasks into broader accounting, reporting, process improvement, and cross-divisional finance support.

Key Responsibilities

• Process customer invoices, cash receipts, payment applications, credit memos, and account adjustments accurately and in accordance with company policies.
• Monitor accounts receivable aging, follow up on past-due balances, research customer payment discrepancies, and communicate professionally with internal teams and external customers.
• Review, code, route, and process vendor invoices, employee reimbursements, and payment requests while ensuring proper approvals and supporting documentation.
• Prepare and support vendor payment runs, reconcile vendor statements, investigate discrepancies, and maintain positive vendor relationships.
• Reconcile accounts receivable and accounts payable subledgers to the general ledger and assist with bank, credit card, and balance sheet reconciliations as needed.
• Support month-end and year-end close by preparing schedules, researching variances, assisting with accruals, and ensuring transactions are recorded in the proper period.
• Maintain accurate customer, vendor, and accounting records across multiple divisions, entities, departments, or business units.
• Coordinate with operations, purchasing, sales, customer service, and divisional finance teams to resolve billing, receiving, payment, coding, and documentation issues.
• Follow established accounting policies, internal controls, approval workflows, and audit documentation requirements.
• Identify opportunities to improve efficiency, reduce manual work, strengthen controls, and increase consistency across divisions.
• Provide backup support for other accounting functions and take on additional accounting responsibilities as skills and business needs evolve.

What we are looking for:

• Associate degree in Accounting, Finance, Business, or a related field required, or equivalent combination of education and relevant accounting experience.
• Bachelor’s degree in Accounting, Finance, or Business preferred, especially for candidates seeking long-term growth into broader accounting responsibilities.
• Two or more years of experience in accounts receivable, accounts payable, bookkeeping, accounting support, or a similar finance role preferred.
• Solid understanding of GAAP-based accounting foundation, including proper account classification, revenue and expense recognition concepts, accruals, reconciliations, documentation standards, period-end accuracy, and the relationship between subledgers and the general ledger.
• Experience using accounting software or ERP systems required; experience with Microsoft Dynamics GP / Great Plains, multi-division, multi-entity, manufacturing, distribution, service, or enterprise environments is a plus but not required.
• Proficiency with Microsoft Excel and the ability to organize, analyze, and validate financial data.
• Strong attention to detail, accuracy, follow-through, confidentiality, and deadline management.
• Ability to communicate clearly with vendors, customers, internal departments, and divisional stakeholders.

Core Competencies

• GAAP-based accounting foundation: Demonstrates practical knowledge of financial transactions, account classification, reconciliations, supporting documentation, accrual concepts, cutoff procedures, and period-end accuracy in alignment with generally accepted accounting principles.
• Accuracy and accountability: Takes ownership of assigned work, verifies information carefully, and resolves discrepancies through timely research and follow-up.
• Enterprise mindset: Understands that AP and AR activity affects cash flow, vendor and customer relationships, divisional reporting, and overall financial integrity.
• Cross-functional collaboration: Works effectively with multiple divisions and departments to obtain approvals, clarify issues, and support consistent accounting practices.
• Process improvement orientation: Looks for ways to streamline workflows, improve documentation, reduce rework, and support better use of systems and reporting tools.
• Growth potential: Shows curiosity, willingness to learn, and readiness to expand into broader responsibilities such as reporting, reconciliations, close support, analysis, and special projects.

Preferred Experience

• Experience supporting accounting activity across multiple divisions, locations, departments, or legal entities.
• Exposure to month-end close, journal entries, accruals, account reconciliations, or financial reporting.
• Experience with ERP systems, invoice approval workflows, electronic payments, customer portals, or accounting automation tools.
• Experience in a high-volume transaction environment with competing deadlines.
• Demonstrated interest in developing a broader accounting career path beyond AP and AR processing.

Work Environment and Expectations

• Works collaboratively with accounting, operations, purchasing, sales, customer service, and divisional teams.
• Manages confidential financial information with professionalism and discretion.
• Balances daily transaction processing with deadlines related to collections, payments, reconciliations, and close schedules.
• Adapts to changing priorities and supports process consistency across the enterprise.