Accounts Payable & Accounting Specialist

Atlas Specialty Products; Anaheim (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

Atlas Specialty Products is seeking a detail-oriented Accounts Payable & Accounting Specialist to support our expanding accounting team. The role focuses on high-volume AP processing, invoice management, banking transactions, and digital recordkeeping in a paperless environment.

Beyond AP, the position offers exposure to AR support, reconciliations, and general accounting tasks, with a clear path toward Staff Accountant and General Ledger roles as experience grows.

Qualifications

• High School Diploma or GED required.
• 2+ years in Accounts Payable or accounting support.
• Experience handling high volumes of invoices and transactions.
• Accurate data entry and strong organizational skills.
• Proficiency with Excel and Outlook; independent and cross-department collaboration.

Responsibilities

• Process high volumes of vendor invoices accurately and timely.
• Perform 3-way matching of invoices, POs, and receiving docs.
• Assist with check runs, ACH, and wire transfers.
• Maintain digital accounting records and paperless workflows.
• Support AR, month-end close, and audits as needed.

Skills

Organizational skills

Time management

Communication skills

Problem solving

Collaboration across departments

Attention to detail

Education

High School Diploma or GED

Associate's degree in Accounting/Finance

Tools

Epicor ERP

Microsoft Excel

Microsoft Outlook

Adobe Acrobat

Job description

Atlas Specialty Products is seeking a detail-oriented and motivated Accounts Payable & Accounting Specialist to support our growing accounting team. This position is primarily responsible for Accounts Payable processing, invoice management, banking transactions, document control, and maintaining accurate accounting records. The ideal candidate thrives in a high-volume transactional environment, values accuracy, and possesses strong organizational skills.

This role serves as the foundation of our accounting operations. The successful candidate will be responsible for ensuring invoices, supporting documentation, approvals, and payment processing are completed accurately and efficiently while maintaining compliance with company policies, internal controls, and accounting standards. The position will also play a key role in developing and maintaining a paperless accounting environment through effective digital document management and process improvement initiatives.

While Accounts Payable is the primary focus, the role also provides exposure to banking activities, limited Accounts Receivable support, account reconciliations, and general accounting functions. As Accounts Payable processes become streamlined and established, the position is expected to expand into broader accounting responsibilities, creating a development path toward Staff Accountant, General Ledger Accountant, and Senior Accountant roles. Based on the responsibilities outlined in Accountant Job Description.docx, this role combines transaction processing with long-term accounting career growth opportunities.

Accounts Payable Operations

• Process high volumes of vendor invoices accurately and timely.
• Perform 3-way matching of invoices, purchase orders, and receiving documentation.
• Review invoices for approvals, account coding, pricing, quantities, and supporting documentation.
• Ensure all invoices comply with company policies and established approval requirements.
• Maintain AP aging schedules and support timely vendor payments.
• Assist with check runs, ACH payments, and wire transfers.
• Respond to vendor inquiries and resolve payment-related questions professionally.
• Collaborate with Purchasing, Receiving, Operations, and other departments to investigate and resolve invoice discrepancies, pricing variances, receiving issues, and documentation gaps.
• Ensure all Accounts Payable transactions are properly supported and processed in accordance with company procedures and Generally Accepted Accounting Principles (GAAP).

Banking & Cash Management

• Process and record daily banking transactions.
• Monitor incoming and outgoing cash activity.
• Assist with cash reporting and cash position tracking.
• Reconcile banking activity and investigate discrepancies.
• Support ACH, wire, and check disbursement processes.

Accounts Receivable Support

• Assist with customer payment applications and cash receipt processing.
• Support invoice distribution and collection efforts as needed.
• Research and resolve customer payment discrepancies.

Digital Records & Document Management

• Maintain organized electronic accounting records and supporting documentation.
• Merge, edit, organize, bookmark, and manage PDF files using Adobe Acrobat or similar PDF management software.
• Serve as a key user and administrator of PDF software and digital filing tools.
• Develop and maintain electronic filing standards, naming conventions, and retention procedures.
• Ensure accounting documentation remains complete, accessible, accurate, and audit-ready.
• Support the organization's commitment to a paperless accounting environment.
• Identify and implement opportunities to improve document workflows and reduce reliance on paper records.

Accounting Support & Professional Development

• Assist with account reconciliations and month-end accounting activities.
• Support annual audits and documentation requests.
• Assist with financial reporting and accounting projects.
• Learn and progressively assume additional accounting responsibilities as business needs evolve.
• Support continuous improvement initiatives within the accounting department.
• Perform other duties and special projects as assigned.

Qualifications

Required

• High School Diploma or GED.
• 2+ years of experience in Accounts Payable, accounting support, transaction processing, or a similar role.
• Experience processing high volumes of invoices and accounting transactions.
• Experience with data entry requiring a high level of accuracy.
• Strong organizational and time management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and commitment to maintaining accurate records.
• Proficiency in Microsoft Office, including Excel and Outlook.
• Ability to work independently and collaboratively across departments.
• Strong communication and problem-solving skills.

Preferred

• Associate's degree in Accounting, Finance, Business, or related field.
• Experience in a manufacturing environment.
• Experience with ERP systems (Epicor preferred).
• Exposure to Accounts Receivable, banking, cash management, or account reconciliations.
• Experience working with Adobe Acrobat or similar PDF management software.
• Experience merging, organizing, editing, and maintaining electronic PDF documentation.
• Experience creating or maintaining digital filing systems and paperless workflows.
• Understanding of Accounts Payable controls, invoice matching requirements, and accounting documentation standards.
• Basic understanding of accounting principles and how Accounts Payable transactions impact the General Ledger.
• Interest in developing broader accounting knowledge and pursuing future accounting responsibilities.

Ideal Candidate

The ideal candidate is highly organized, technology-oriented, and enjoys working with detailed transactional information. They take pride in maintaining accurate records, resolving discrepancies, and improving processes. They understand the importance of strong accounting documentation, compliance with 3-way matching requirements, and maintaining audit-ready records.

This position is well-suited for an Accounts Payable professional who wants to grow beyond transaction processing and build a long-term career in accounting. The successful candidate will have the opportunity to develop into a Staff Accountant, General Ledger Accountant, or Senior Accountant as responsibilities expand and experience grows.